Teva TAPI - Facilities Specialist Caronno & Villanterio 

Italy, Lombardy, Caronno Pertusella 

948918830

In the Facility function, we are looking for a brilliant profile reporting to the Site Engineering & Maintenance Head with the following responsibilities and activities for Caronno Pertusella (VA) and Villanterio (PV) sites:

• Responsible for both strategic planning and day to day Facilities activities including but not limited to soft maintenance, cleaning, pest control, gardening, landscaping, catering, food and beverage, vending machine, fleet car management, laundries, technical clothing, stationery, printers’ management, space management, etc.
• Manage stakeholders in line with contract KPI’s to sustain and or increase level of services whiles seeking cost improvements where applicable.
• Guarantee housekeeping within the site.
• Supervise and coordinate work of contractors.
• Calculate and compare costs for required goods or services to achieve maximum value for money.
• Ensure the offices buildings meets health and safety requirements and that facilities comply with legislation.
• Check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
• Respond appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Assist during audit process and provide audit reports with proper justification wherever required.
• Oversee and manage the capital & operational budgets.
• Ensure monthly invoicing is done on time as per agreed timelines and taken signoff from respective leads.
• Ensure Quality and GMP guidelines by training and implementing down the line.
• Ensure adherence to Company Standard Operating Procedures.
• Support in the development and delivery of Service Plans and Key Work Objectives to meet on-going and changing needs of stakeholders, clients and customers.
• Review the current service supplier schedules and identify areas for improvement, working with the incumbent suppliers to create revised processes and schedules with clear all year-round improvements.
• Report on SLAs/KPIs in conjunction with the FM team.
• Assist with the preparation of contract documentation for Request For Information (RFI)/Request For Proposal (RFP).
• Support the FM management team in the preparation and management of budgets.
• Interaction with other departments through the sharing of good practice and providing advice as necessary in a professional capacity.
• Undertake other duties within the scope of the Facilities function as requested by the Head of Facilities Management.

Qualitification/experience

• Bachelor’s degree or equivalent, (preference given to those with a degree in Facility Management, Logistics, or Engineering).
• 2-3 years’ experience in Facility management services/business-oriented industry’s.
• Minimum of 2 years’ experience of managing outsourced-Facility contract management.
• Experience managing projects and working in international companies.
• Experience within a pharmaceutical company, food company, or manufacturer preferred.
• Experience managing company general services in international companies.
• High level of GMP knowledge and practices.

Skills

• Ability to create strong networks within a matrix organization.
• Proactive, well organized and flexible.
• Excellent written and oral communications skills, including the ability to effectively communicate at all levels.
• Medium to High level of written and spoken English.
• Fluent in Italian.
• Strong working knowledge of Microsoft Office.
• Strong level of customer-focused experience.
• Team player, service orientated, supportive.
• Assertiveness and determination to achieve results.
• Flexible to meet the requirements of the customer and business.

We try to take care of our employees, offering them small and large benefits. By way of example:

• Ticket Restaurants for each working day
• Working flexibility for Caregivers and parents
• Recognition Program
• Welfare Platform
• Highly inclusive and multicultural working environment
• Continuous learning and development programs (with full access to Linkedin Learning!)

Type of contract: long term contract