Teva Marketing Administrative Coordinator 

United States, New Jersey 

939605986

The Marketing Administrative Coordinator must be comfortable working in a fast-paced and continuously changing organization that requires all employees to adapt quickly to new demands and tasks that arise in the moment. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.

• Assist in managing and executing projects, ensuring tasks are prioritized and completed on time. Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy and timeliness.
• Keep key stakeholders informed throughout projects providing regular updates on project status and identify potential issues or obstacles and work proactively to resolve them.
• Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations
• Support Purchase Order Coordinator in the development of SOWs and purchase order creation.
• Facilitate communication within project teams and across departments to ensure alignment and collaboration.
• Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required.
• Planning and calendar management including coordination of complex meetings and events such as but not limited to: booking meeting room, set up logistics including; registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed)
• Work with Facilities Management, IT, and Human Resources to organize new hire set-up; ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires.
  

Education/Certification/Experience:

• High School degree required ; Bachelor’s degree preferred
• Experience required: a minimum of 1 years’ experience in a fast paced, business environment
• Project management experience required
• Budget support experience preferred
• A minimum of 1 year experience in a pharmaceutical environment desirable
• Experience with SharePoint, Microsoft Suite of software preferred; SAP and ADP familiarity a plus

Skills/Knowledge/Abilities:

• Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook
• Strong proficiency in SAP system and Concur expense system
• Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently
• Experience with meeting coordination and planning preferred

Travel Requirements:
Approximately 5-10% throughout the US.

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