Philips Office Manager/Management Assistant 

Honduras, Choluteca, Choluteca 

886029095

Office Manager/Management Assistant

Key Areas of Responsibility:

• Manage all office administration tasks, including general office andbusiness supply orders,equipment maintenance, maintenance of filesand overseeing general office appearance and repair issues

• Serve as the records management coordinator for the organization

• Answer phones and direct calls, schedule and organize appointments,meetings, and events

• Assist in developing procedures locally in accordancewithbusinesses andpractices in CEE district policy

• Handle all office contracts (rent, service etc.), assuring compliance with the local CoP & CEE level

• Translate into local language, communicate and assist in implementation of company procedures and contracts

• Assist in handling personnel or payroll functions, actions, forms and records and coordinate them internally

• Support the F&A functions, Procurement related matters, expense reports, archiving & coordination

• Support the CEE Procurement team in searching and finding potential suppliers and participate in vendors’ qualification process

• Attends and participates in meetings and committees and may take minutes or notes and perform follow-up activities

• Supports & coordinates HR admin activities (Absence Manager – updates, monthly reports for payroll, contracts/annexes arrangements, corrections, organizing of signatures, updating of personnel files, car sheets supervising, additional medical insurance updating and communication, employees accident insurance, HR coordination with HRM and employees, preparing of reports, etc).

Required competences:

• University degree

• Experience as office coordinator or in a similar role

• Knowledge of book keeping principles, legal framework and office management systems and procedures

• Excellent computer skills - MS Office, “back-office” and accounting software skills will be considered as a plus

• Working knowledge of office equipment

• Excellent communication and interpersonal skills

• Organized with the ability to prioritize and multitask

• Native Bulgarian, Fluent in English

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