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Philips Office Manager/Management Assistant Honduras, Choluteca, Choluteca 886029095
Key Areas of Responsibility:
Manage all office administration tasks, including general office andbusiness supply orders,equipment maintenance, maintenance of filesand overseeing general office appearance and repair issues
Serve as the records management coordinator for the organization
Answer phones and direct calls, schedule and organize appointments,meetings, and events
Assist in developing procedures locally in accordancewithbusinesses andpractices in CEE district policy
Handle all office contracts (rent, service etc.), assuring compliance with the local CoP & CEE level
Translate into local language, communicate and assist in implementation of company procedures and contracts
Assist in handling personnel or payroll functions, actions, forms and records and coordinate them internally
Support the F&A functions, Procurement related matters, expense reports, archiving & coordination
Support the CEE Procurement team in searching and finding potential suppliers and participate in vendors’ qualification process
Attends and participates in meetings and committees and may take minutes or notes and perform follow-up activities
Supports & coordinates HR admin activities (Absence Manager – updates, monthly reports for payroll, contracts/annexes arrangements, corrections, organizing of signatures, updating of personnel files, car sheets supervising, additional medical insurance updating and communication, employees accident insurance, HR coordination with HRM and employees, preparing of reports, etc).
Required competences:
University degree
Experience as office coordinator or in a similar role
Knowledge of book keeping principles, legal framework and office management systems and procedures
Excellent computer skills - MS Office, “back-office” and accounting software skills will be considered as a plus
Working knowledge of office equipment
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multitask
Native Bulgarian, Fluent in English
Onsite roles require full-time presence in the company’s facilities.• Learn more about .
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