Palo Alto Senior Executive Assistant 

Australia, New South Wales, Sydney 

874401233

Being the cybersecurity partner of choice, protecting our digital way of life.

Your Impact

• Engage in complex communication and calendar management at the executive level including

  • Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, round tables, focus group meetings and Skip-level meetings

  • Own communication event calendars for the VP

  • Support the preparation of presentations and team communications

• Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
• Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
• Partner to support team well-being activities and events
• Support direct staff of VP on ad-hoc basis as needed
• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
• Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)
• Manage team distribution lists and reporting structure changes on internal systems
• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
• Support systems, access, location and IT needs for managers and new employees
• Provide project and presentation support as needed
• Responsible for ordering materials, catering, giveaways, and supplies as needed

Your Experience

• 7+ years Executive Administrative Assistant experience - supporting executives within the Technology sector a plus
• Proficiency in Google Suite, Concur, Workday and Slack applications is preferred
• Experience using Workday is preferred
• Proven ability to always maintain a high level of integrity and confidentiality
• Excellent writing and communication skills, experience executing communications plans is preferred
• Exceptional organization, prioritization, multi-tasking and time management skills
• A proactive and assertive approach to managing tasks and responsibilities
• Ability to solve problems and think quickly under pressure
• Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
• Be comfortable working in a fast-paced, deadline driven environment
• Positive attitude and highly professional demeanor and a sense of humor are helpful

All your information will be kept confidential according to EEO guidelines.