Adidas ADMINISTRATIVE ASSISTANT TEMP YEAR 

Australia, New South Wales, Sydney 

872874034

Purpose & Overall Relevance for the Organisation:

To provide a high level of administrative support, specifically to the Senior Director and his direct reports, so as to ensure efficient management and running of the department on a day to day level.

Key Responsibilities:

• Organise business trips for the SLT, including visa application
• Process company expenses
• Treats all kind if information; including incoming mail, documentation, copying, distribution, filing and archiving.
• Support in coordinating and scheduling meetings where all SLT members are required
• Follow up on meeting actions (if requested)
• Key contact point for information management, ensure content compliance and update.
• Manage cost center, invoicing budget tracking and reporting
• Format, type and edit a variety of material, including minutes, reports and confidential material.
• Receive and screen calls and host external visitors.
• Schedule and arrange appointments, meetings and conferences.
• Coordinate and organize all travel arrangements, also include the management of travel expenses.
• Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms.
• Carry out special projects and assignments as requested.
• Handle the office communication, office supplies and departmental equipment.
• Team event organization and support to other events when needed.

Key Relationships:

• Senior Management Team
• All GBS departments
• GBS HRBP
• External parties

Knowledge, Skills and Abilities:

• Excellent interpersonal and organizational skills
• Excellent communication skills – both written and verbal
• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Very good command of English both written and spoken
• Good communication skills
• High level of service orientation in dealing with internal and external stakeholders/customers
• Good organizational skills
• Advanced PC software skills
• Advanced knowledge on new media & applications

Requisite Education and Experience / Minimum Qualifications:

• 4 years of experience
• Experienced in job and fully qualified/trained
• Combined theoretical and practical knowledge incl. company policies and practices
• Excellent command of English