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Boston Scientific Business Support Partner 
Poland, Masovian Voivodeship, Warsaw 
862363014

19.07.2024

Key responsibilities:

  • Coordinating internal documents flow required for HCP (Health Care Professionals) interactions according to compliance requirements (IRF requests management including HCP contract management/invitations letters. etc)
  • Lead organization and logistic arrangements for International events and European trainings & meetings (booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed and coordinating on-site events and contracts).
  • Partner with commercial colleagues, meetings/trainings organizers and/or external agencies to understand the required actions for specific events.
  • May collaborate with other Business Support team members on internal meetings and events if needed.
  • Attends selected events to ensure that details associated with participants, lodging, equipment needs, guest speakers and agendas are attended to and that problems are corrected.
  • PO and invoice handling – payment and invoice status follow up.
  • Support to spend and budget tracking.
  • Perform general administrative & marketing activities: business-related files and database maintenance, order/maintain supplies, demos & brochures request, shipping and storage control, digital materials, etc.
  • May assist annual Marketing Plan by providing data & previous year information.
  • Internal & External Audit support
  • Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
  • As part of a team, provides support and collaborate with Business Support members when needed.
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.

Our requirements:​​

  • At least 1 year of experience in similar role in service/ support-oriented role preferably in a medical device company
  • Experience in meetings and events planning & organization will be a plus.
  • Ability to work within an international environment and in the matrix organization.
  • Highly organized – time management and prioritization skills
  • Self-starter with excellent interpersonal and communication skills, able to communicate efficiently at all levels.
  • High attention to detail
  • Problem solving skill
  • Able to work independently and be part of the team
  • Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
  • Fluent English language knowledge (written and spoken)as well as Polish
  • Digital tools knowledge will be valued
  • Travel for Events/Meetings (on-site support) – around 5%

We offer:

  • Hybrid working mode – 3 days work from home
  • Working in the international, innovative environment and highly innovative products
  • Diverse culture with a focus on personal development and continuous improvement
  • Well-designed & effective trainings plans
  • Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
  • Private health care in Lux Med (VIP package)
  • Multisport card/Sport and Culture Card
  • Lunch card
  • Life insurance
  • Languages courses
  • Employee Assistance Program
  • Employee Stock Purchase Plan – ESPP
  • Internal events & charity actions