Boston Scientific Business Support Partner 

Poland, Masovian Voivodeship, Warsaw 

862363014

Key responsibilities:

• Coordinating internal documents flow required for HCP (Health Care Professionals) interactions according to compliance requirements (IRF requests management including HCP contract management/invitations letters. etc)
• Lead organization and logistic arrangements for International events and European trainings & meetings (booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed and coordinating on-site events and contracts).
• Partner with commercial colleagues, meetings/trainings organizers and/or external agencies to understand the required actions for specific events.
• May collaborate with other Business Support team members on internal meetings and events if needed.
• Attends selected events to ensure that details associated with participants, lodging, equipment needs, guest speakers and agendas are attended to and that problems are corrected.
• PO and invoice handling – payment and invoice status follow up.
• Support to spend and budget tracking.
• Perform general administrative & marketing activities: business-related files and database maintenance, order/maintain supplies, demos & brochures request, shipping and storage control, digital materials, etc.
• May assist annual Marketing Plan by providing data & previous year information.
• Internal & External Audit support
• Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
• As part of a team, provides support and collaborate with Business Support members when needed.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.

Our requirements:​​

• At least 1 year of experience in similar role in service/ support-oriented role preferably in a medical device company
• Experience in meetings and events planning & organization will be a plus.
• Ability to work within an international environment and in the matrix organization.
• Highly organized – time management and prioritization skills
• Self-starter with excellent interpersonal and communication skills, able to communicate efficiently at all levels.
• High attention to detail
• Problem solving skill
• Able to work independently and be part of the team
• Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Fluent English language knowledge (written and spoken)as well as Polish
• Digital tools knowledge will be valued
• Travel for Events/Meetings (on-site support) – around 5%

We offer:

• Hybrid working mode – 3 days work from home
• Working in the international, innovative environment and highly innovative products
• Diverse culture with a focus on personal development and continuous improvement
• Well-designed & effective trainings plans
• Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
• Private health care in Lux Med (VIP package)
• Multisport card/Sport and Culture Card
• Lunch card
• Life insurance
• Languages courses
• Employee Assistance Program
• Employee Stock Purchase Plan – ESPP
• Internal events & charity actions