GE HealthCare Executive Assistant Surgery GM 

United States, Utah 

755925993

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the assigned leadership teams. Responsibilities will be broad and changeable in nature ranging from coordinating or leading special projects, arranging conferences through to preparing presentations.
Role Responsibilities:

• Support GE HealthCare Executive staff member in all related administrative tasks

• Be central contact as needed for Salt Lake City site

• Produce correspondence, presentations, meeting agendas, emails and any external mailings

• Handle highly confidential and sensitive information.

• Provide calendar, meeting, and conference management.

• Coordinate travel arrangements (Domestic & International)

• Process monthly corporate card and cash expenses.

• Support with general office administration, the global Group Staff Sr. Administrators.

• Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.

• Support key projects/initiatives roll outs within assigned function.

• Inputs departmental invoices and helps manage budget inquires by working closely with the financial support manager.

• Assists with job candidate interview scheduling.

• Enters temporary support request into My Resources or other generating system.

• Runs reports in excel, access, business objects and other data gathering programs.

• Inputs and update data into Oracle databases and Provides tactical support to a function or P&L by answering questions on support central sites and on various internal processes and e-tools to help keep organization charts up to date as directed.

• Accurately maintain customer pricing files and complete contract data entry.

• Create statistics, send out customer brochures or correspondence, or document leads.

• Generates, reviews and files pharmacy reports.

Required Qualifications:

• High school diploma, GED or local equivalent, with a minimum of 5 years of executive administrative experience working in a corporate environment at a senior level. Associates degree or equivalent and 3 years of administrative experience working in a corporate environment.

• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.

• Proficient at Microsoft Word, Excel and PowerPoint (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team)

• Experience working with cross-functional global teams.

• Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.

• Intellectually sharp, able to grasp concepts and think/learn quickly.

• Demonstrated professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement.

Preferred Qualifications:

• Bachelor’s degree with at least two years working in administration, office management, or related field in a corporate or professional business environment.

• Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.

• Professional approach, good judgment, creative problem solver. Possessing the personal drive and commitment to implement innovative solutions.

• Ability to accepting constructive criticism and deal calmly and effectively with high-stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

• A self-starter able to work on own initiative and well in a team environment.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.