Qualcomm Office Manager 

Japan, Tokyo 

681728709

Job Area:

Administration Group, Administration Group > Office Administration

General Summary:

• Manage the contract discussions, the constructions, and all other items with regard to office rent/ office facility/ parking slots, by collaborating with HQ teams (e.g., SD Q-REF, Korea finance)

• Lead the discussions for office renovation plans, relocation plans, facility related affairs as Japan representative

• Maintain Emergency Operation as the Japan office manager, including 1) sending the natural disaster alert, 2) maintain fire drills and disaster prevention activities (e.g., keep blanket and food/water),

• Manage the EHS related activities of Japan offices according to the advice from Global EHS leaders

• Manage the Legal related activities of Japan offices according to the advice from Global Legal leaders (e.g., company chop management, the annual shareholder’s meetings and resolutions)

• Manage the security related systems of Japan offices according to the advice from Global Security leaders

• Manage the fire insurance and general liability of Japan offices according to the advice from Global Treasury leaders

• Maintain office equipment, office supplies, Company Payment card management (Company credit card), employees’ Corporate Card management, mobile phone management

• Maintain outgoing and incoming goods/ document operations (i.e., export compliance and import custom arrangement) with team members

• Maintain the main contact point for the travel related venders (e.g., AMEX Travel agency, JAL, ANA) and handle the required system updates.

• Support the vender registration process as the local hub

• Drive the discussions of the company event (e.g., Japan company All-Hands-Meeting) as the lead of employee committee

• Manage the team members (12 members)

Minimum Qualifications:

• Bachelor's degree and 3+ years of Office Administration or related work experience.

Associate's degree and 5+ years of Office Administration or related work experience.

High School Diploma or equivalent and 7+ years of Office Administration or related work experience.

*Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

lifications:

• Bachelor's degree or above is required.

• Work experiences in Admin operations for 7 years + is required.

• Experiences about export compliance and import custom arrangement is a big plus.

• Written and verbal English communication skills are required for the business levels.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.