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EY CBS - Secretary 
Indonesia, Jakarta Special Capital Region 
632211153

22.09.2024


Responsibilities:

  • Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings (virtual or physical), establish manageable timeframes, and coordinate follow up actions.

  • Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team, ensure clear and concise messages are taken.

  • Handle incoming and outgoing phone calls.

  • Provide travel and event management support

  • Provide support to engagement team with regards to administration matters (e.g. prepare proposal, presentation, engagement letter, invoice, report delivery, etc.)

  • Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.

  • Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.

  • Other secretarial / Administration duties defined by superiors.

Requirements:

  • Minimum Diploma degree from secretarial or office administration academy with minimum GPA of 3.0 (out of 4.0)

  • 1-2 year of experience in a secretarial/administration position and preferably experienced in assisting expatriates or working for a multinational company

  • Familiar with secretarial tasks

  • Good computer skills (MS Office)

  • Able to handle multiple tasks at one time with tight deadlines

  • Good interpersonal and verbal communication skills

  • Good English, both spoken and written