EY CBS - Secretary 

Indonesia, Jakarta Special Capital Region 

632211153

Responsibilities:

• Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings (virtual or physical), establish manageable timeframes, and coordinate follow up actions.

• Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team, ensure clear and concise messages are taken.

• Handle incoming and outgoing phone calls.

• Provide travel and event management support

• Provide support to engagement team with regards to administration matters (e.g. prepare proposal, presentation, engagement letter, invoice, report delivery, etc.)

• Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.

• Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.

• Other secretarial / Administration duties defined by superiors.
  

Requirements:

• Minimum Diploma degree from secretarial or office administration academy with minimum GPA of 3.0 (out of 4.0)

• 1-2 year of experience in a secretarial/administration position and preferably experienced in assisting expatriates or working for a multinational company

• Familiar with secretarial tasks

• Good computer skills (MS Office)

• Able to handle multiple tasks at one time with tight deadlines

• Good interpersonal and verbal communication skills

• Good English, both spoken and written