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Cognyte Facility & Office Administrator 
Bulgaria, Sofia 
513475651

27.07.2024

Our ideal candidate should have excellent communication and organizational skills, 2-3 years of experience in global companies in the hi-tech industry working in a dynamic environment.

This role requires a candidate with excellent interpersonal skills as he/she will often be asked to work closely with other teams across different departments.

Job Responsibilities:

  • Provide general support to visitors
  • Greet visitors at the reception
  • Arrange couriers and follow-up on deliveries
  • Maintain up-to-date list with addresses for deliveries
  • Deal with queries on the phone and by email. Write and distribute email, correspondence letters and forms
  • Organize and schedule appointments. Plan meetings and take detailed minutes
  • Arrange business trips for employees including travel insurance and accommodation
  • Update and maintain office systems, policies and procedures
  • Order office supplies and research new deals and suppliers. Liaise with suppliers, contractors and staff in other departments, e.g. Finance, People. Support with opening purchase order in procurement.
  • Maintaining a list of important dates. Coordinate and organize employees' deliveries/gifts for special occasions (Ex: Sickness, Birthdays, Weddings, Newborns, Condolences, Holiday present etc.)
  • Support with the organization of Team building events, Christmas party and other important company events
  • Take part in the site compliance process (Ex: GDPR Annual auditing, Trade Compliance auditing, etc.)

Skills and Qualifications:

  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint)
  • Very good English language skills
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Excellent customer-centric approach
  • Strong organizational skills with the ability to multi-task
  • Proficiency in documenting processes
  • An endlessly curious mind

Preferred Qualifications:

  • Bachelor's Degree
  • 2-3 years of experience as an Office Administrator or similar
  • Flexible and able to deal with day-to-day ambiguities.
  • Effective in working with multiple interfaces

Apply now.