As a Senior Facility Support you are responsible for facility operations, including upkeep, reception, and mail, as well as office-related health, safety, security, and sustainability.
• Ensure that office is provided with the equipment, supplies, and services necessary for daily operations.
• Partner with local office line of business leadership on office-related issues, and attend meetings as required.
• Manage office overhead budget and monitor the financial reports to ensure accuracy. Provide input to annual
business planning as it relates to the local office. Ensure all required Real Estate Operations Finance reporting and
reviews are completed. Timely communication with Facilities Operations Manager on any significant variance to plan and necessary accruals or entries.
• Approve and process invoices and charges related to local facility management, ensuring proper coding according to REO expenditure and capitalization guidelines. Generate purchase requests, approve invoices, or gather bids when needed for Facilities requirements or changes.
• Communicate with office staff regarding any facility-related issues or information, including physical posting of all relevant or required materials, in line with any corporate or legal guidelines or direction.
• Serve as onsite contact for building management and local vendors or service providers as appropriate. Handle any rent, maintenance, or janitorial issues and escalate to Facilities Operations Manager where appropriate. Respond to requests for service or repair.
• Manage reception, mail and courier services, archive storage, as well as reprographics and office pool vehicles, where applicable.
• Review and understand local office lease and its’ terms and requirements (treat as a confidential document). Ensure all Real Estate related documents (including any landlord notices) are forwarded to Facilities Operations Manager.
• Support management of any sublease of local Jacobs office space.
• Perform headcount reviews, as well as utilization surveys when required.
Provide travel support whenever needed.
• Assist in preparation of space and resources for new hires or transfers and communicate completion of tasks
appropriately, including new starter induction (orientation), and any Health, Safety, and Environmental
requirements. May also provide tour and information on local office.
• Provide support for Human Resources where requested. May assist with collecting assets or paperwork for employee
• Accountable for the overall cleanliness, appearance, and functionality of the office, which may necessitate the performance of custodial duties.
• Support Health, Safety, and Environment and Global Security & Resilience with local office tasks including support for specific local plans.
• Assist in ensuring the security of the physical office space in accordance with security guidelines; including ID badge creation and recovery, access card and visitor management, communication regarding emergencies, etc.
• Support office sustainability tasks and reporting, ensuring the generation of Office Sustainability Plan.
• Assist with ergonomics requests, as needed.
Here’s What You Need
• Qualifications: Be working towards a relevant degree in Administration or any related field.
• Academic Excellence: Proven history of outstanding academic performance.
• Drive and Determination: Exhibit unwavering determination and a strong commitment to personal and professional growth.
• Teamwork and Communication: Demonstrate effective teamwork and communication abilities to collaborate in diverse environments.
Jacobs first started work in the Kingdom of Saudi Arabia in 1945, initially on oil, gas, and energy projects. Over time, our work has evolved to focus on urban planning, social infrastructure, water, transportation, and ports projects.
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means, and space to maximise your potential. You’ll uncover flexible working arrangements, benefits, and opportunities to do good too – from participating in our global giving and volunteering program to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture, and achieve your goals – all at a single global company.
