Teva Senior Executive Assistant 

United States, New Jersey 

445673053

The Senior Executive Assistant performs a variety of highly complex administrative duties and supports the Executive Vice President, Global Operations with overall organization support. This support includes, but is not limited to: scheduling and calendar management, expense reporting, travel planning, preparing presentations, etc. in an efficient and organized manner while meeting deadlines. The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems. Occasional travel may be required. Position may require regular on-call availability nights and weekends via email and phone for scheduling, travel, and other matters as may be needed.

• Administrative support to include fielding and screening phone calls, scheduling, and calendar management, handling mail, filing, ordering supplies, travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
• Manage calendars and assist in meeting schedule constraints.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
• Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations.
• Organize paperwork and files in a way that is easily retrievable.
• Maintain effective relationships with internal and external contacts.
• Maintain and update record and electronic files as needed.
• Additional tasks and projects as requested.
  

Required: High School Diploma or equivalent
Preferred: Bachelor’s Degree

• Minimum of 15 years of experience in an administrative role, with at least 5 years supporting Senior Executives within a corporate, global environment.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to manage confidential matters by taking ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a matrix and global team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
• Flexibility to adjust schedule according to business demands.
• Good time management and calendar organization is required.

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.
  

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