Bank Of America Administrative Assistant/Roadshow Coordinator 

China, Hong Kong, Hong Kong Island 

431984158

Job Description:

Job Description:

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Responsibilities

• Be responsible for calendar management, requiring interaction with both internal and external managers and assistants, to coordinate a variety of meetings.
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
• Meet and greet clients and visitors.
• Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
• Compose correspondence, create and modify documents/presentations using Microsoft Office.
• Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedules and reservations for managers as needed.
• Prepare T&E claims in line with company policy.
• Coordinate and support roadshow and non-deal roadshow logistics arrangements.
• Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for mails and packages.
• Coordinate and maintain records for staff office space and phones as necessary.
• Communicate and handle incoming and outgoing electronic communications.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
• Other ad-hoc duties as assigned.

Requirements

• Held a similar position and can demonstrate an understanding of the role and responsibilities.
• Strong organization and planning skills can manage multiple changing and conflicting priorities.
• High energy, mature with positive and can-do attitude.
• Detail-oriented and takes ownership of tasks/responsibilities.
• Experience in heavy calendar management.
• Experience in managing email/written communications.
• Previous work in an Investment Bank environment would be an advantage.
• Has financial industry knowledge.
• Strong English verbal and written skills.
• Microsoft Office (including Word, Excel and PowerPoint).