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Bank Of America Administrative Assistant/Roadshow Coordinator 
China, Hong Kong, Hong Kong Island 
431984158

13.08.2024

Job Description:

Job Description:


Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Responsibilities

  • Be responsible for calendar management, requiring interaction with both internal and external managers and assistants, to coordinate a variety of meetings.
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
  • Meet and greet clients and visitors.
  • Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
  • Compose correspondence, create and modify documents/presentations using Microsoft Office.
  • Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
  • Arrange travel schedules and reservations for managers as needed.
  • Prepare T&E claims in line with company policy.
  • Coordinate and support roadshow and non-deal roadshow logistics arrangements.
  • Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Sign for mails and packages.
  • Coordinate and maintain records for staff office space and phones as necessary.
  • Communicate and handle incoming and outgoing electronic communications.
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
  • Other ad-hoc duties as assigned.

Requirements

  • Held a similar position and can demonstrate an understanding of the role and responsibilities.
  • Strong organization and planning skills can manage multiple changing and conflicting priorities.
  • High energy, mature with positive and can-do attitude.
  • Detail-oriented and takes ownership of tasks/responsibilities.
  • Experience in heavy calendar management.
  • Experience in managing email/written communications.
  • Previous work in an Investment Bank environment would be an advantage.
  • Has financial industry knowledge.
  • Strong English verbal and written skills.
  • Microsoft Office (including Word, Excel and PowerPoint).