Td Bank Admin Assistant 

Canada, Quebec, Montreal 

39770172

Montréal, Quebec, Canada

$55,000 - $75,000 CAD The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

Job Details

As an Administrative Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.

Make an Impact:

• Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions

• Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties

• Process expenses for teams ensuring timely completion

• Assist withonboarding/offboardingactivities for team members within your greater group (e.g., asset management, access management, supply orders)

• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup,amalgamating/proofreadingPowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions

• Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf

• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)

• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities

• Provide vacation/temporary coverage for colleagues, supporting additional leaders

Experience Growth:

• Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed

• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care:

• Provide support while ensuring quality service and professionalism at every interaction

• Participate fully as a member of the team and contribute to a positive work environment

What You Need to Succeed

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

• High school diploma with 3 to 5 years of relevant experience

• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams

• Proven track record insupporting/performingExecutive Assistant tasks for 2-3+ leaders at one time

• Ability to collaborate with other ExecutiveAssistants/AdministrativeAssistants, in addition to internal and external partners

• Can perform efficiently in a multi-task environment and ensure deadlines are met

• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

• Experience coordinating travel arrangements and comfortable managing frequent changes

• Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements

• Excellent communication skills with the ability to listen actively, ask questions and communicateeffectively

• Strong judgment skills to support initiatives and apply discretion when working with confidential information

• Must be fully bilingual in French and English

Applications must include:

• Cover letter (one letter-sized page only)

• Resume (two letter-sized pages only)

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

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