Unity Workplace Experience Operations 

Japan, Tokyo 

382961217

What you'll be doing

• Manage the reception desk and present a friendly and welcoming first impression for Unity’s guests, clients, vendors and employees. Partner with Unity’s Security team to implement security protocols for visitors, candidates, and employees
• Develop and maintain strong relationships with various vendors such as janitorial and catering vendors, and where applicable, partner with the Workplace Territory Lead and Unity’s Sourcing and Procurement team to conduct QBRs, RFPs to ensure Unity is achieving great service along with value for money
• Partner with the Territory Lead to manage and track the approved office budget by raising purchase requisitions and ensuring invoices are paid in a timely manner to ensure no disruption to service; Partner with the Health, Safety, Response team in order to ensure local Health and Safety compliance is maintained. Partner with local leadership to understand needs of the business as it relates to workplace
• Maintain office and pantry supplies by analyzing inventory levels to anticipate requirements, assist in planning and coordination of onsite events, receive, send, and sort mail and packages; Manage the office’s general cleanliness and services via daily walkthroughs, manage the ongoing upkeep of our facilities through vendor and facility coordination including repairs & maintenance
• On call for after-hours emergency contact

What we're looking for

• Excellent organizational skills
• Strong communication skills, both verbal and written in Japanese and English
• Excellent problem-solving abilities, displaying accuracy, flexibility, and reliability in all tasks assigned
• Good interpersonal skills; someone who is proactive, a team player with the proven ability to multitask and prioritize
• Flexibility in assisting with special projects in various areas as they are assigned.

You might also have

• Experience in the hospitality and customer service industry, First Aid/ AED/ CPR trained is a plus
• Hands on experience with Mac and Windows including experience in MS Office (Excel, Word, PowerPoint, Outlook) and proficient with Gmail and Google Calendar
• Comfortable coordinating facility related work with external vendors(i.e. annual fire alarm verification, HVAC preventative maintenance, etc..)

Additional information

• Relocation support is not available for this position.
• International relocation support is not available for this position.
• Work visa/immigration sponsorship is not available for this position.