Teva Professional Assistant EU Business Support 

Croatia, Zagreb 

345130306

• Provide support to Executive Vice President office including all SVP’s and VP’s (80%)
  • Travel and calendar planning 4 SVP’s
  • Manage, review and submit expenses in Concur
  • Provide support on Teva Dashboard Toolkit services, handle logged tickets and follow up
  • Back up support as moderator for ad Hoc meetings
  • Maintain My Teva and MS Teams channel and provide updates org charts etc

• Documentation management TPE – back up support to local EU business lead (20%)
  • Provide support Contract Cover Sheet and Scope of Work process, create, follow up, signing and completion
  • New vendor management. Creating new vendors using all needed applications and draft documentation needed as TPDD - IIRC EngaMate – Bid waivers
  • Ariba process management: Raise, maintain and close PO’s for in header mentioned departments
  • Review all incoming invoices and approve in Readsoft. Invoice management: Draft support forms NPP
  • Facilitate digital signing on all documentation requests submitted on TPE signing portal. Review incoming documentation on completion, process via DocuSign and secure storage digital vault

• Excellent administrative skills: Organized, focused and attention for detail and value focused
• Excellent Outlook skills: experience in multiple calendar planning, independently maintaining all calendars to executive needs
• Travel planning: skills booking combined trips to multiple destinations in communication with local support functions
• Strong knowledge Ms Office 365 applications using OneDrive & digital platforms
• Feels comfortable in making decisions independently while identifying risks which need to be escalated
• Fluent in English; all communication is in English
• Strong on-line communication skills , multi-tasking
• Experience in developing solutions for top level management (problem-solving skills)
• Team player, i.e. experience working in a team-oriented, collaborative and multicultural environment

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