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EY CBS-BMC-BMC Enablement-Event Management-Supervising 
India, Kerala, Thiruvananthapuram 
311840058

15.09.2024

Your key responsibilities

  • Consult with event sponsor and/or requester to understand end-end requirements of the event
  • Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief ascertain all event requirements and suggest event solution(s)
  • Comply and promote the firm guidelines/policies
  • Manage elements of delegate management
  • Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
  • Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers
  • Prepare initial event logistics budget and manage throughout the event lifecycle
  • Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
  • Coordinate with Technology Support to arrange special event production and on-site technology.
  • Audit and submit for approval any program related invoices and provide full event reconciliation
  • Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur
  • Ability to resolve any complex problems and effectively with minimal disruption, and using existing solutions
  • Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
  • Take overall responsibility for the delegation and direction of the on-site support team, adjusting planning where necessary
  • Assist in other areas of Events as needed
  • Support and devise ideas/best practices for the team to drive process efficiencies as well as contribute creativity
  • Using Firms Guidelines and Procedures, this individual makes recommendations to internal clients regarding location and logistics on various sized events and initiatives
  • This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative.
  • Anticipates client’s questions and is prepared when dealing with internal clients.

Skills and attributes for success

  • Experience in corporate travel & events environment
  • Exceptional customer service skills with a pro-active approach and commitment to quality
  • Strong organizational skills with exceptional attention to detail
  • Reactivity and ability to manage emergency, think out of the box and adapt to last minute changes and business dynamics
  • Understand of business environment by investigating and proposing service and process improvements


To qualify for the role, you must have

  • Must have a minimum 8 -10 years of event management skills and experience
  • Must be experienced with all Microsoft Office Tools with competency in the use of Excel and PowerPoint.
  • Excellent interpersonal and communication skills must be able to communicate clearly and with authenticity to senior leadership and stakeholders
  • Must be able to work independently with minimal guidance
  • High level of attention to detail and strong organizational skills are essential, with the ability to prioritise effectively


Ideally, you’ll also have

  • Requires in-depth knowledge and experience of running large, logistically complex Global events
  • Knowledge of meeting industry software, CRM, including web registration & digital marketing applications
  • Demonstrable ability to interact with leadership, stakeholders, and peers
  • Personal travel experience and geographic knowledge
  • Interest on project management and technical/digital affinity
  • Able to work virtually and with flexible shift timing


What we offer

Here’s a snapshot of what we offer:

You’ll develop the mindset and skills to navigate whatever comes next.
re: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.