Microsoft Senior Business Administrator 

United States, Washington 

248255731

.technology, outsized individual impact - with the advantages of working for one of the most successful software companies in the world. We believe in mission-driven work and in this post-Covid world, our platform has become more indispensable than ever as it fosters connection and a sense of belonging among remote teams.

The candidate is someone who has excellent communication, organizational skills, time management, great attention to detail, and strength in navigating and juggling multiple priorities and can embrace challenges with high energy and positive attitude. The successful candidate will be able to build andmaintaineffective working relationships across multiple levels within Microsoft, care about how we work and what we deliver to customers, is proactive, is able to prioritize their own work, make decisions with limited information, and create an inclusive culture and work environment for the team.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Required Qualifications:

• 2+ years Administrative, Business Support, and/or customer service experience.

Other Requirements:

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings:

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Preferred Qualfications:

• 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

• Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $23.56 - $41.68 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $34.71 - $48.22 per hour.Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:Microsoft will accept applications for the role until October 6, 2024.

alendar Management

• Provides calendar management and time planning support to busy VP of Engineering. Can quickly learn and align calendar based on knowledge of manager's priorities and operating styles, is proactive, agile, and flexible with calendaring, ensures preparation of meeting setting(e.g., booking rooms,assistingwith troubleshooting audio-video [AV] and technical issues), and can manage ambiguous situations with high degree of accuracy and attention to detail.

Rhythm of Business (ROB)

• Gains deeper understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns.
• Helps toexecute onbusiness cadence (scheduling/meetinglogistics) around the ROB of the team andidentifiespatterns.
• Proactively engagesonROB improvements as needed.

• Has the ability to build andmaintainstrong relationships with stakeholders across multiple organizations (e.g., business-support professionals, partners, Human Resources [HR], Finance, event planners, peers) to enable their leader and team's work.
• Is a team playerand hasa strong customer service approach.
• Can effectively communicate with external partners and audiences.

• Works closely with the lead EAandCoSto manage andmaintainheadcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.
• Contributes to team experience activities.
• Collaborates with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of senior colleagues as needed.
• Participates in onboarding andassistsnew employees, vendors, and interns as an essential contact for questions.
• Coordinateslogisticsand provides onboarding support for new employees, vendors, and interns, under the direction of senior team members(e.g., ordering new-hire equipment, setting up workstations)

Travel Management

• Provides travel arrangements using Microsoft tools (e.g., accommodations, transportation, security, group codes) formanagerand/orgroup.
• May create itineraries for daily activities and learns to maximize trip itineraries.
• Ensuresrequired documents are obtained for international travel.
• Follows travel policies and leverages guidance from senior Business Supportcolleaguesas necessary.

Event Coordination and Logistics

• Supports planning, coordination, promotion, and support foreventand conferences.
• Assistswith determining event needs and outcomes.
• Mayassistwith and/or own creating event itinerary.
• Acts as a point of contact for events.
• Addresses any preparatory setbacks and escalates to senior Business Support staff as needed.
• Contributes to team morale and building team dynamics.

Project Ownership

• Executes various projects and tasks and completes project deliverables with little or no supervision.
• Owns their components of project outcomes end to end with proper accountability.
• Identifiesrisks and challenges within core area of responsibility and communicates these to relevant stakeholders.
• Streamlines processes, provides process improvement suggestions, and adjusts as needed.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

• Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs.
• Processes expense reports with full compliance of Microsoft policy.
• Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.
• Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs]).
• May contribute to budget management in partnership with Chief of staff.

Space Management and Planning

• Maintains up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), with guidance.
• Partners with managers across the organization and senior colleagues to learn and execute processes.
• Supports large-scale space requests (e.g., annual office restocks, moves, space build outs), liaising between admins, and space planner.
• Uses spaceutilizationdata to recommend changes in space assignments andidentifyfuture space requirements. Escalates and shares with senior team members.
• Maintainsaccurate, detailed information in space database.

Discipline Growth and Development

• participatesin the Business Support community.
• May mentor junior Business Support colleagues tohelpsothers increase their understanding and ability to navigate through the organization.
• May support onboarding and training of new Business Support staff as applicable.
• Contributes to their organization's culture.
• Continues to shadow and learn from others and leverages mentorship from senior admins.
• Documents and shares best practices and insights.