Key Responsibilities:
- Project Documentation Management: Develop and maintain a standardised document/drawing numbering system, ensuring adherence to standards and expectations.
- Document Processing and Quality Control: Accurately process and control all project document types, maintaining high-quality records of documents, drawings, RFIs, and registers.
- Project Folder Set-Up and Maintenance: Formulate and manage project folders, act as the point of contact for document and drawing number allocation, and liaise with project teams and external parties.
- Document System Expertise: Understand and utilise Jacobs' Document Templates System and provide support during audits, preparation of ad-hoc templates, and project reports.
- Procedural Adherence: Follow the company's document lifecycle procedures and keep the project team updated on changes to control procedures.
- System Improvement and Training: Assist in implementing new document management systems, improve processes, and train employees on the project documentation system.
- Confidentiality and Security: Maintain confidentiality and security requirements for all project documentation.
- A bachelor’s degree or higher in Computer Science, Business Administration, Library Management, or a related field is preferable.
- Demonstrable skills in SharePoint, Outlook, Word, Excel, and PowerPoint.
- Experience with Document Control Management Systems. Familiarity with platforms such as InEight, Bentley, ProjectWise, and Aconex.
- While we offer flexible working benefits, candidates should be willing to attend the Jacobs and client office 3-4 days per week.
you, you'll discover a way to cultivate, nurture and achieve your goals – all at a single global company.
Please contact the team if you require support or reasonable adjustments regarding our recruitment process (for example, you need the application form in a different format).
Don't meet every single requirement? Studies have shown that women and people from marginalised or underrepresented backgrounds are less likely to apply for jobs unless they meet every qualification. At Jacobs, we're dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align with every requirement in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.
