Bank Of America Administrative Assistant - Global Mortgage Products 

United States, California 

124191427

Job Description:

We are seeking a highly organized, detail-oriented Administrative Assistant to support 12 associates. Key responsibilities include supporting the team with administrative tasks, coordinating travel arrangements, processing expenses, invoicing, and reporting tasks.

Key Responsibilities:

• Prepare, process, and track invoices in a timely and accurate manner. This includes monitoring invoice approvals and reconciling discrepancies
• Arrange and handle details related to travel arrangements, expense reports, meetings, and appointments
• Prepare regular and ad hoc reports using MS Office
• Preferably, act as an in-house Notary Public
• Manage multiple objectives, project, or activities all at once
• Communicate and interact with all levels of Bank of America including senior executives and support partners

Required Skills:

• 3-5 years of experience providing administrative support at the senior management level
• Significant time management, multi-tasking and prioritization skills
• Highly organized with a strong attending to detail
• Ability to work effectively under pressure and time constraints
• Strong written and verbal communication skills
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint))
• Knowledge of Bank of America systems including: Workday, Concur, GEP SMART, ACR, ARM, etc.
• Concur or similar experience processing travel and expenses

Desired Skills:

• Bachelors degree preferred

1st shift (United States of America)