Wells Fargo Senior Administrative Assistant Office Management Support APAC Markets 

Japan, Chiyoda 

11867693

About this role:

(Note: In addition to these functions employees are required to carry out such other duties as may reasonably be required.)

In this role, you will:

• Answer telephones, route calls, take messages on behalf of the team and provide routine information to clients and internal partners.

• Type letters, correspondence, reports, and memoranda from written copy or from knowledge of company policy or procedures. Proof materials for errors and ensure layout is in line with the company’s style.

• Format special reports and presentations including tabular displays, graphics and overhead transparencies.

• Schedule and co-ordinate meetings, including distributing materials, arranging for refreshments, and other logistics.

• Manage calendars of designated individuals.

• Organize travel and accommodation and file expense reports for designated individuals.

• Coordinate activities including building facilities management and mailing and messenger services, on behalf of the team, when necessary.

• Support Finance Pay-to-Pay process and ebanking payments.

• Issue appropriate purchase requisitions and maintain office equipment, stationery, and accessories for both current and new team members.

• General document filing and maintaining various records in an efficient filing system so that information can be quickly retrieved.

• Process and maintain departmental information under oversight of the department head.

• Assistance in Business Continuity Planning.

• Coordinate and communicate with team members in the U.S. and regional offices.

• Support the senior management and Japan business manager in logistical tasks associated with entity governance activities, such as arrangement of committee meetings and collation of documentation for licensing related tasks.

• Assist with and, in certain cases lead, the planning and execution of client and senior leadership events.

• Assist with other administrative duties and ad hoc projects, as required.

• Serve as administrative backup support for other team members, as required.

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• 2+ years of experience in Administration or Business Management.

• Experience in supporting executive leaders with daily administrative tasks.

• Experience in effective event planning.

• Ability to apply independent thinking and foresight, with strong problem-solving skills.

• Ability to multi-task and prioritize and manage stakeholder expectations.

• Adaptable to change, able to work independently and proactively with minimal oversight.

• Able to use good judgement in confidential situations and proven experience interacting with senior management.

• Meticulous, organized, and detailed oriented.

• Excellent interpersonal and communication skills.

• Fluency in written and verbal English and Japanese.

• Proficiency in MS Outlook, Word, Excel and PowerPoint.

Wells Fargo Recruitment and Hiring Requirements:

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.