Your essential duties will include:
- Assisting with meeting scheduling, training coordination, and file preparation
- Handling various administrative tasks, such as creating PowerPoint presentations and letters, generating Excel reports, consolidating monthly reports, and creating monthly statistics graphs
- Recording, preparing, and distributing meeting minutes
- Assisting with administration and record-keeping
- Providing support for internal and offsite functions for both Jacobs and the Client
- Filing and uploading documents, meeting minutes, and permits
- Supporting general procurement activities for the Project team, including coordinating external service providers for training and managing office equipment/supplies procurement/rentals
To be a successful candidate, you shall possess:
- A minimum of 5 years of experience in administration.
- Prior experience in large office/construction project setting will be an added advantage.
- Advanced proficiency in the MS Office Suite (Word, Excel, PowerPoint)
- Strong interpersonal skills and a positive, professional attitude at work
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.
