Sony Personal Assistant 

Poland, Masovian Voivodeship, Warsaw 

116601996

You will:

• Provide full administrative support to Country Head and Marketing Head,

• Perform complex diary management requiring interaction with both internal and external executives and assistants: arranging and coordinating meetings, conference calls and conferences,

• Manage the calendar of both bosses (acts as 1st contact for anybody who needs to schedule a meeting),

• Arrange extensive travel schedules and reservations for the Country Head and Marketing Head according to agreed priorities, preparing business trips agendas and taking care of all logistic issues incl. hiring a car, booking flights and hotels for the Bosses and their guests, within agreed budget (preparing expense reports etc.),

• Communicate effectively and professionally with all levels of the organization and provide proper help/information if needed, handling incoming and outgoing electronic communications on behalf of the Country Head and Marketing Head,

• Assist management team with preparation of presentation materials, reviewing and summarizing miscellaneous reports, presentations and documents; ensuring distribution of materials to COUNTRY Head and Marketing Head’s direct reports as well as across organization,

• Prioritize and manage multiple projects simultaneously, and following through on issues in a timely manner; alerting the Bosses to upcoming deadlines and ongoing commitments,

• Assist in project execution and performing other ad hoc duties as per assigned,

• Taking meeting minutes (generally of highly confidential nature) and following up on the agreed points,

• Manage relocation arrangements for our expatriates via an external agency,

You will bring:

• Fluency in English and Polish,

• PA experience with Executives in the coordination, planning and support of daily operational and administrative tasks,

• Proficiency in MS Office and Outlook,

• Strong communication skills with the ability to interact with staff at all levels

• Ability to excel in a fast-paced, high-pressure environment, while maintaining accuracy and integrity.