Project Assistant jobs
Applied Materials Technical Project/Program Management IV - ENG Quality E4 United States, Texas, Austin
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Key Responsibilities
Prepares project plans and drives the project from conception and planning to implementation. Will participate in the development of strategies, processes and resources.
Manages project schedule and task details by utilizing project management tools such as reports, tracking charts, checklist and project scheduling software.
Coordinates allocated resources from within the Division to achieve on-time and within budget performance objectives for the project. Initiates and manages purchase requisitions, and purchase orders.
Interfaces and coordinates within the division to define project objectives, provide status updates and prepare for release and deployment.
Identifies and resolves potential complications within the project and develops solutions for resolution.
Functional Knowledge
- Demonstrates depth and/or breadth of expertise in own specialized discipline or field
Business Expertise
- Interprets internal/external business challenges and recommends best practices to improve products, processes or services
Leadership
- May lead functional teams or projects with moderate resource requirements, risk, and/or complexity
Problem Solving
- Leads others to solve complex problems; uses sophisticated analytical thought to exercise judgment and identify innovative solutions
Impact
- Impacts the achievement of customer, operational, project or service objectives; work is guided by functional policies
Interpersonal Skills
- Communicates difficult concepts and negotiates with others to adopt a different point of view
Role will report to MDP Manufacturing Engineering
Present to customers as required
MDP technical product knowledge and MFG processes preferred
Full timeAssignee / RegularThese jobs might be a good fit
3M Lead Design Operations Project Manager United States, Minnesota
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The Impact You’ll Make in this Role
As a
Lead Design Operations Project Manager , you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by:
- Focus on leading a diverse array of projects from simple to highly complex global packaging artwork through production art, approvals and through printing.
- Ability to lead creative / design and adaptation projects if needed.
- Drive global artwork consistency and design content accuracy within brand guidelines, while effectively managing details and proof-reading artwork.
- Understand packaging artwork requirements, including working with die lines, net contents, regulatory and warning texts, color and printing methods.
- Collaborate across many functions/disciplines within 3M (marketing, manufacturing, packaging engineering, regulatory, etc.) and with external agencies and printing companies.
- Strong problem solving and collaboration skills, keeping projects on brand, budget and on time.
- Manage project estimates, budget and timelines with internal and external partners.
- Strong knowledge of consumer brand design methodologies, including managing large global packaging redesigns from concept through production art to print.
- Adapt and work well with defined approaches, systems, best practices and processes.
- Ability to learn and adapt to new systems and processes as needed.
- Build and maintain relationships with key internal and external agency partners.
Your Skills and Expertise
To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:
- High school diploma/ GED equivalent (completed and verified prior to start)
- Ten (10) years combined working experience in project management for packaging on production art within corporate, creative, agency and /or printing industry in a private, public, government or military environment
- Ten (10) years of experience in consumer packaging industry.
- Ten (10) years of experience in packaging artwork production with strong graphic design acumen.
Additional qualifications that could help you succeed even further in this role include:
- In-depth packaging design knowledge and experience with print production.
- Knowledge of packaging regulation and uniform packaging laws is important.
- Knowledge of consumer goods packaging industry.
- Experience in consumer healthcare industry.
- Understanding of current print and pre-press industry processes (offset, flexo, digital,
gravure, etc.). - Working knowledge of review tools, project management software, and Power BI applications.
- Ability to manage high volumes, shifting priorities, and tight timelines.
- Strong skills in communication, collaboration, time management and attention to detail, combined with a strategic approach.
Work location:
- This role follows an on-site working model, requiring the employee to work at least four days a week at the 3M Center in Maplewood, MN.
Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.
Please access the linked document by clicking select the country where you are applying for employment, and review. Before submitting your application, you will be asked to confirm your agreement with the terms.
F5 Executive Assistant United States, California, San Jose
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In this position, you'll be the Executive Assistant to key leaders in the Corporate Strategy and M&A organization, providing top-tier administrative assistance that is as varied and exciting as our product offerings. With each day bringing new challenges and opportunities, your proactive approach and keen eye for detail will not just be valued—they'll be instrumental in shaping our success.
Responsibilities
- Coordinate schedules for meetings, arrange appointments, schedule visitors, maintain calendars, manage expenses, and plan complex travel.
- Thrive with minimal supervision., Take charge, and make decisions.
- Plan and support team events.
- Work and partner with cross functional global teams both remotely and in office.
- Work closely with other Executive Admins to assist with meeting awareness and readiness, for your leader and the organization.
- The position requires traversing the office to perform essential functions.
- Embrace the unexpected and tackle any challenge that comes your way, going above and beyond to deliver exceptional results.
- Demonstrate a strong desire to learn the subject areas of the executives you support. Use that knowledge to proactively manage calendars and triage conflicts effectively.
- Instead of reacting to issues that have already occurred, leverage your unique perspective and knowledge to proactively identify conflicts/needs and resolve them independently.
- Handles correspondence and assembles sensitive information
- Responsible for upholding F5’s Business Code of Ethics and promptly reporting violations of the Code or company policies
- Performs duties as assigned
Qualifications
- Be kind.
- 5+ years of experience as an Executive Assistant to senior level executives.
- Exceptional organizational skills and ability to effortlessly juggle multiple tasks and priorities.
- Exceptional written and verbal communication skills.
- Independent executor who will seek answers, context, or direction when needed.
- Strong problem-solving skills, with the ability to anticipate needs and proactively execute tasks with precision.
- Proficient in productivity tools, including Excel, OneNote, Teams, Outlook, Word, and PowerPoint. Smartsheet a plus.
- Must have initiative and be able to exercise judgment
- Project management skills are crucial
- Must be detail-oriented, timely, and diligent
Physical Demands and Work Environment
- Computer use in an office environment
- Role is primarily based in our F5 office in San Jose
The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.
The annual base pay for this position is: $86,400.00 - $129,600.00Applied Materials Physical Security Project Manager United States, Texas, Austin
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Project Management
Develop and maintain detailed project schedules and timelines.
Track project progress, identify potential risks and issues, and mitigate them.
Coordinate with cross-functional teams to ensure seamless project execution.
Manage project budgets and resources effectively to implement solutions
Ability to deliver high quality solutions managing scope, on time, within budget and high customer satisfaction.
Gain expertise and guide teams to follow management processes
Demonstrates sound judgment and effective time management
Demonstrated analytical and critical thinking skills
Technical Expertise
Possess a strong understanding of physical security systems, including access control, video management, intrusion detection, and fire alarm systems.
Prepare, review and approve design packages, ensuring adherence to industry standards and business requirements.
Coordinate with design teams to develop accurate and detailed design documentation.
Oversee the selection and procurement of appropriate equipment and materials.
Implement quality control measures to ensure project deliverables meet high standards.
Conduct regular quality assurance reviews and audits.
Identify and address quality issues promptly.
Relationship Management
Build, collaborate, and maintain strong relationships with business stakeholders (IT, Legal, Finance, Facilities, HR etc.)
Set and manage expectations with vendors.
Communicate effectively with business to understand their needs and expectations.
Proactively address business concerns and resolve issues.
Required Skills
8+ years of experience managing physical security projects.
Certifications in Project Management
Strong technical knowledge of physical security systems (C-Cure, Access Control, identity management, video management, intrusion detection systems).
Proficiency in project management tools and software (e.g., Jira, SmartSheets, CAD, BlueBeam etc).
Knowledge of construction and facility management processes.
Excellent communication and interpersonal skills.
Ability to manage multiple projects simultaneously.
Strong problem-solving and decision-making skills
AlignTech QMS Project Manager United States, North Carolina, Raleigh
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- Employment Type
- Full Time
- US-North Carolina-Raleigh
- Workplace type
- Lead QMS continuous improvement projects to increase efficiency of the QMS and drive organization compliance
- Facilitate cross-functional improvement projects that enhance QMS processes, reduce waste, and promote best practices.
- Lead the development, implementation, and continuous improvement of the QMS to ensure compliance with applicable regulatory requirements and relevant international standards (e.g., ISO 13485, MDSAP, EU MDR, FDA QSR/QMSR, etc.).
- Monitor, analyze, and report on QMS effectiveness and compliance metrics through management review.
- Manage Internal Audit Program and ensure there is adequate resourcing to conduct audits.
- Ensure the QMS and business are in a state of audit readiness.
- Serve as a point of contact for external audits and regulatory inspections; support responses to audit observations and ensure effective corrective actions.
- Champion digital transformation initiatives (as applicable) to enhance quality process efficiencies.
- Provide guidance on Standard Operating Procedures (SOPs), work instructions and other QMS documents.
- Provide training and mentorship for quality processes.
- Promote a strong quality culture across the organization.
- Stay abreast with evolving regulatory requirements, standards, and best practices.
- Interpret and communicate regulatory changes to internal stakeholders and ensure timely updates to quality processes and documentation.
- Education: Bachelor’s degree in Engineering, Quality, or a related field; advanced degree preferred.
- Experience: Minimum of 6-8 years of experience.
- In-depth knowledge of ISO 13485, FDA QSR, MDSAP, and EU MDR requirements.
- Experience in project or program management
- Interest or experience in QMS technology applications and AI to improve efficiency and compliance preferred
- Communication: Strong leadership, communication, and interpersonal skills.
- Teamwork: Ability to work effectively in a cross-functional team environment.
- Discounts on Invisalign and Vivera to employees and their eligible dependents after 90 days of employment
- Back-up Child/Elder Care and access to a caregiving concierge
- Family Forming Benefits – Available to Employees, and their spouse or domestic partner, covered under one of Align’s health plans
- Breast Milk Delivery and Lactation Support Services
- Employee Assistance Program
- Hinge Health Virtual Physical Therapy – Available to all employees and eligible dependents (age 18+) enrolled in an Align medical Plan
- Short-term and long-term disability insurance in accordance with those plans.
- Basic Life Insurance and Accidental Death and Dismemberment. Voluntary Supplemental Life Insurance for Employee, Spouse/Domestic Partner, and Child(ren) are available for purchase in accordance with those plans.
- Flexible Spending Accounts – Employees may be eligible to participate in a health care account (including a limited health FSA if enrolled in a HDHP), dependent care account, and a pre-tax commuter benefit plan.
- 401k plan (with a discretionary Company match of 50% up to 6% of eligible earnings up to a maximum match of 3%.). Employer match vests after two years – 25% year one and 100% at year two. Align offers traditional, Roth, and after-tax options.
- Employee Stock Purchase Program (Employees must work 20 hours or more and be employed on purchase date to be eligible).
- Paid vacation of up to 17 days during the first full year of employment (currently accrued at the rate of 5.24 hours each pay-period), which carries over to a maximum cap of 30 days. Annual paid vacation time accrual increases based on tenure. Both exempt and non-exempt employees who work 32 hours or more per week receive prorated vacation accrual based on their regularly scheduled work hours and tenure.
- Sick time is accrued throughout the year at the rate of one hour for every thirty worked. Employees can carry over unused sick leave each year, up to a maximum balance of 80 hours.
- 11 Company-designated paid holidays throughout the year.
- If employed for at least 12 consecutive months, Align will grant up to 6 weeks of paid Parental Leave. If employed for less than 12 consecutive months, Align will grant up to 4 weeks of paid Parental Leave. All parental leave must be completed within one year of the birth or placement of the child. Parental leave is in addition to any state and/or local parental leave benefits. Three days of paid bereavement leave. In some cases, due to travel the amount of paid leave may be extended to 5 paid days off. To the extent applicable state or local law offers more generous benefits, Align complies with any such law.
- Non-exempt employees will receive full pay for up to 10 days of jury duty. Exempt employees will receive their full salary during any week they serve and perform any work. Other insurance such as legal, critical illness, voluntary accident, long-term care, auto, home and pet insurance are available for purchase.
At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:
- Health and well-being programs to keep you thriving in both body and mind.
- Employee-exclusive discounts on Invisalign products.
- Learning opportunities through online learning resources and support for your individual development plans.
- Inclusive, global workplace that fosters collaboration, recognition and belonging.
Google Infrastructure Project Executive United States, California, Sunnyvale
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- Bachelor's degree in Mechanical or Electrical Engineering, or a related technical field, or equivalent practical experience.
- 10 years of experience in project management, business development, or engineering roles related to infrastructure.
- Experience developing and presenting business cases to executive leadership for executive approvals.
- Experience in the construction to operations handover process, including managing third-party commissioning.
- Experience in project/program management with a focus on projects and distributed teams.
- Experience with technology product life-cycle or localization.
Preferred qualifications:
- Master's degree in Engineering or other relevant fields or a Professional Engineering (PE) license.
- Experience navigating the regional utilities process for new electrical service and infrastructure growth.
- Experience working in a global organization with various stakeholder groups.
- Experience with Google's operational standards and project delivery methodologies.
- Knowledge of grid infrastructure (transmission and distribution) and CPUC regulations.
- Knowledge of mechanical and electrical systems design for critical environments (data centers, laboratories, manufacturing facilities).
Google Aircraft Captain Project Manager United States, California, San Jose
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- FAA Airline Transport Pilot Certificate (ATP).
- Experience with 3,000 hours of flight time, including 1,000 hours in jet, with experience in international operations in GV or GVI (e.g., Gulfstream G550 or Gulfstream 650).
- FAA First Class Medical and FCC Restricted Radiotelephone Operator’s Permit.
- Ability to report to the Bay Area within 48 hours of assignments.
- A valid U.S. driver’s license.
Preferred qualifications:
- Bachelor's degree.
- 3 years of experience as Pilot in Command for a global, multi-disciplined company, or related experience in the military.
- Experience with aviation-related project management in programs such as SMS, FOQA, Security, or International Operations.
- Ability to think creatively and bring nonstandard innovative solutions to the table.
- Excellent situational awareness, professionalism, communication and leadership skills, with the ability to function under pressure.
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Key Responsibilities
Prepares project plans and drives the project from conception and planning to implementation. Will participate in the development of strategies, processes and resources.
Manages project schedule and task details by utilizing project management tools such as reports, tracking charts, checklist and project scheduling software.
Coordinates allocated resources from within the Division to achieve on-time and within budget performance objectives for the project. Initiates and manages purchase requisitions, and purchase orders.
Interfaces and coordinates within the division to define project objectives, provide status updates and prepare for release and deployment.
Identifies and resolves potential complications within the project and develops solutions for resolution.
Functional Knowledge
- Demonstrates depth and/or breadth of expertise in own specialized discipline or field
Business Expertise
- Interprets internal/external business challenges and recommends best practices to improve products, processes or services
Leadership
- May lead functional teams or projects with moderate resource requirements, risk, and/or complexity
Problem Solving
- Leads others to solve complex problems; uses sophisticated analytical thought to exercise judgment and identify innovative solutions
Impact
- Impacts the achievement of customer, operational, project or service objectives; work is guided by functional policies
Interpersonal Skills
- Communicates difficult concepts and negotiates with others to adopt a different point of view
Role will report to MDP Manufacturing Engineering
Present to customers as required
MDP technical product knowledge and MFG processes preferred
Full timeAssignee / RegularThese jobs might be a good fit
