Cisco Executive Assistant 

United States, California, San Jose 

567590526

Calendar Management: Management of EVP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion. This will require outstanding organization skills, prioritizing multiple priorities and keeping a lively executive on track and on schedule.

Event Speaking Engagement Coordination: Responsible for a running list of EVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the EVP is prepared for each engagement.

Meeting Planning and Organization: Assisting EVP in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.

Travel Briefing Preparation: Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

Correspondence/Approvals: Supporting EVP by acting as proxy for communications and approvals as authorized. Answering general questions as crucial, referring (filtering) routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Resolving when executive action is required and supplying a recommendation where appropriate.

Travel and Expense Management: Responsible for making in-depth global travel arrangements for EVP and handling Cisco expenses.

Travel required to accompany and support EVP at numerous events and engagements both domestic and international.

Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.

Confidentiality: Candidate will deal expertly with highly critical and confidential matters and materials.

Self-motivated and proactive around needs of the EVP and the Organization

Able to work with limited direction and have a take-charge demeanor

Able to operate successfully with limited direction and ambiguity

Use tact, subtlety and a practical knowledge of company policies, practices and procedures

Responsiveness to all levels of inquiry

Challenge ‘the way we’ve always done it’ and provide a deeper more innovative way of doing things

Keep the big picture in mind when making independent decisions that affect the EVP’s calendar

The ability to exercise critical and independent judgment when it comes to the EVP’s calendar and time

Organized and efficient with their own time

Able to think creatively and calmly when it comes to quick and unplanned changes in schedule

Earn administrative community respect and have the ability to work with and through others as needed

5+ years of experience in administrative environment

Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.

Experience in calendar management, planning meetings and coordinating travel

Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Ability to navigate web and email at high competency knowledge.

2+ years supporting an executive at the VP level or above highly preferred

BA/BS or equivalent experience

Past work experience in the high-tech industry