Administrative Coordinator jobs

Strategic Leadership & Commercial Execution

• Develop and execute strategic plans for the product portfolio, ensuring alignment across internal and external teams.
• Translate customer needs into actionable strategies that drive adoption, market share, and revenue growth.

Cross-functional Collaboration & Communication

• Serve as the internal product expert and key point of contact across the organization, providing strategic insight, market context, and portfolio guidance.
• Collaborate with Sales Operations, Integrated Communications, Field Sales, and other stakeholders to develop innovative marketing programs and sales tools.
• Partner with international colleagues to align global strategy with local market insights and opportunities.

Analytics, Market Insights & Product Expertise

• Serves as a clinical and functional expert to external and internal customers and the broader organization: the "go-to" person for guidance, insight and questions on capital and disposable product portfolio
• Conduct regular financial analyses to assess performance, identify trends, and refine commercial tactics.
• Gather and synthesize feedback from key opinion leaders, customers, market research, and internal stakeholders to inform portfolio decisions.
• Leverage core marketing competencies such as segmentation, positioning, messaging, and channel strategy to support top- and bottom-line growth.

Required Qualifications:

• Bachelor’s degree required.
• Minimum of 6 years of experience in strategic marketing, product management, or commercialization roles, preferably within healthcare or medtech.
• Demonstrated ability to develop and execute go-to-market strategies and value propositions.
• Strong influencing skills, with the ability to lead cross-functional teams without direct authority.
• Proven experience working with customers and internal partners to drive results.
• Strong analytical skills and financial modeling capabilities, with a strong understanding of market dynamics and competitive positioning.
• Willingness to travel domestically and internationally up to 30%.

Preferred Qualifications:

• MBA or other advanced degree preferred.
• Experience with medically oriented or clinically regulated products.
• Familiarity with new product development processes and commercialization within regulated industries.
• Global mindset and experience collaborating with international teams to adapt strategies for local markets.

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

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Job Purpose:

Reporting to the Senior Maintenance Engineer, the role of Maintenance Technician is to provide electrical and mechanical maintenance support to ensuring that equipment asset performance is maximised. A high maintenance standard is a must as is adherence to quality standards and safety.

Key Responsibilities:

• Maintain Planned Preventative Maintenance through CMMS System (BMRAM)
• Carry out the maintenance of production process equipment, to include planned preventative and unplanned maintenance tasks.
• Carry out detailed root cause analysis on breakdowns to implement corrective repairs. Review planned preventative maintenance procedures (PM’s) to improve their quality and effectiveness and manage amendments to same though the Senior Maintenance Engineer and/or CMMS admin where appropriate.
• Provide support to the Line support team and systems to maximise equipment uptime for the Value Streams in accordance with the requirements of the business.
• Assist the department in achievement of world class equipment uptime (M.T.T.R. and M.T.B.F. metrics) through the utilisation of downtime and OEE (Overall Equipment effectiveness) data.
• Work with Senior Maintenance Engineer and Value Streams to identify & implement projects for permanent solutions of known recurring equipment downtime issues. Promote an environment of continuous improvement and innovation in line with lean thinking and Operational Equipment Excellence.
• Participate and support the 5s + Safety program within the Value Streams & Equipment Management areas as appropriate.
• Promote and participate in the Maintenance departments Continuous Improvement Program.
• Reporting of work status on a timely basis to the Senior Maintenance Engineer and Value Stream team leaders as appropriate.
• Maintain log of activities carried out on equipment i.e. actual hours works, spare parts used, equipment downtime etc using the site Computerised Maintenance Management System (BMRAM).
• Ensure compliance to all aspects of the Company’s Health, Safety and Environmental procedures.
• Ensure all activities are carried out in accordance with the GMP requirements.

Education & Experience:

• NFQ Level 6 Higher certificate qualification in STEM, Automation Systems or or Mechatronics
• Relevant working knowledge of an FDA regulated industry and GMP requirements.
• Experience working in a Cleanroom environment
• Previous experience working with a CMMS (preferably BMRAM) in a maintenance role
• Minimum 3-5 years’ experience in a regulated manufacturing environment.
• Knowledge & Experience in OEE systems/software applications
• Strong electrical and electronic repair and diagnostic skills
• Strong mechanical systems problem solving & repair skills
• Experience in pneumatic fault finding and repair
• Experience with high-speed automated manufacturing equipment
• Experience with maintenance of Vision inspection systems
• Experience in the operation & programming of Programmable Logic Controllers, Drives, HMI’s etc.
• Demonstrate levels of theoretical knowledge with practical application.
• Good teamworking & communication skills
• Good computer skills.

To search and apply for open positions, visit:

Primary focus is providing administrative support for multiple managers and/or directors in selling organization in order to relieve them of administrative details. Works under general supervision and receives detailed instructions only for new assignments.

Your Responsibilities will include:

• Performs general administrative duties that may include coordinating meetings/calendar management, arranging travel, and ordering/maintaining supplies.
• Prepares expense reports for selling managers and directors.
• Schedules appointments and makes travel arrangements.
• Plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
• Assists in the preparation of reports, graphs, and presentations using Microsoft Office tools.
• Creates purchase orders in Ariba/MyBuy and manages a small number of invoices.
• Onboards new employees, maintains vacation records, and assist sales team with administrative tasks.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Willingness to be flexible, assume additional responsibilities, and coordinate activities with co-workers
• Ad hoc projects as required.

Required Qualifications

• 1 year of experience with Associate’s or Bachelor’s degree preferred.
• Proven experience working in a fast-paced organization.
• Strong communication skills (verbal and written) and interpersonal skills with ability to work across multiple levels of an organization.
• Strong proficiency in MS Outlook, SharePoint, Word, Excel & PowerPoint.
• Strong sense of responsibility and urgency as well as attention to detail.
• Strong customer-service orientation and professional demeanor.
• Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Your responsibilities will include:

• Understands safety SQDC daily/monthly goals, submits safety improvement ideas
• Encourages and supports a safety and quality first culture – ensures manufacturing personnel are following SOPs
• Partners with supervisor or peers to set VSP staffing plans and communicates downtimes to ensure a smooth flow of production
• Monitors daily performance, escalates equipment and component downtimes in a timely manner
• Executes the training plan set by the production supervisor
• Leads by example, submitting continuous improvement ideas and encourages team members to do the same
• Participates in kaizen activities, aware of lean tools
• Able to use various forms of communication (in-person, Microsoft Teams, email)
• Effectively onboards new team members
• Sustains and leads by example with BSC’s Core Values & Behaviors to enable a positive work culture

Required qualifications:

• 1 year of manufacturing experience with a High School Diploma or an equivalent combination of education/work experience

Preferred qualifications:

• Experience in a regulated environment and/or Medical device industry

Maximum Salary: $ 63856

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.

Your key responsibilities

• Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
• Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
• Influences customers and/or organizational leadership to accomplish operational objectives
• Manages a group of people within a defined discipline, geography or national department
• Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
• Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
• Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
• Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients’ business
• Anticipates what customers will want and follows up on a regular basis
• Participates in teams drawn from other areas of EY

Skills and attributes for success

• Manages and counsels mid to large size teams up to approximately 30 people within a location or department
• Solicits on-going feedback from customers to evaluate and coach individuals on their performance
• Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
• Coordinates and assists with budget planning and is responsible for operating within approved budget
• Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
• Creates a culture that supports knowledge transfer and teaming
• Participates on national or area projects

• Proficiency in MS Word, Excel, PowerPoint, and Outlook

• Works independently on complex projects

To qualify for the role, you must have

• Bachelor's degree in a related discipline, or equivalent work experience required
• 8-10 plus years of experience
• 5 plus years of experience managing people
• In-office presence as needed to meet with teams and customers
• Must be flexible to travel
• Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.

Ideally, you’ll also have

• Experience with project management