Office Support jobs in United States, South Carolina, Spartanburg

Director Project Office

Area: GCA

Department: Transformation Office

Direct Reporting Line: VP Project Office

Indirect/secondary reporting line:

Subsidiary/country: China

GSMS Grade: M2

Purpose & Overall Relevance for the Organization:

· Develop, support and manage key strategic initiatives, from planning to execution, across the organization to achieve adidas China’s top priorities

Key Responsibilities:

· Develop and execute a systematic approach to support senior management to identify the right strategic priorities to take action on

· Coordinate and manage initiative development, planning and prioritization processes across functions

· Drive and guide initiative owners to set initiative objectives, develop detailed plans and define KPIs

· Get alignment with the management team to ensure the PMO is focused on the strategic topics and top priorities

· Engage with initiative owners and senior management to determine role and contribution for each initiative

· Coordinate and drive initiative owners to generate regular progress updates while ensuring consistent planning and execution from function to function, and from head office to regions

Systems and Processes

· Closely track throughout the project life-cycle and organize regular updates with senior management on module/initiative progress

· During planning and execution, provide value-added analytical support to enable the management team to make fact-based decisions

· Coordinate with Human Resources on initiative KPI and performance evaluation

People Management

· Develop and lead the PMO team to fulfill its mission and targets

· Provide senior management with objective perspective on progress, priorities and directions while managing their expectations

· Provide advice and feedback to initiative owners and team to ensure high quality, timely execution

· Actively manage a network across the organization to ensure the PMO and the project portfolio are highly relevant to the business and its priorities

· Drive and guide initiative owners to further develop project management skills and discipline

The responsibilities are not limited to the above; the job holder will also follow other work assigned by his/her immediate supervisor.

· Feedback from cross-functional team

Requisite Education and Experience / Minimum Qualifications:

· 8-12 years of general business experience

· Experience with leading consumer brand

· Extensive experience in and strong skills of process and project management

· Experience in working closely with middle and senior managers across functions

· Experience in leading management consulting firm is a plus

· University degree or above

· MBA or other business- related qualification High proficiency or expertise with database, statistical and business intelligence systems (e.g., SAS, SPSS, R, SAP)

· Solid skills in Word, Excel, Power Point etc.

· Basic statistics and modelling knowledge

· Strong communication skills – written

Cargo and courier tracking
Cost documentation support
Office expenses payment and expense tracking Support in obtaining signatures from SLT
Office stationery supply support
Define supplier to the system support
Event organisations support
Office guest reception and hospitality support

Purpose & Overall Relevance for the Organization:

Develop, support and manage key initiatives across the organization to achieve GCA’s top priorities

He/she will achieve this mission by:

• Driving and guiding initiative owners in planning, execution and tracking of projects
• Providing deep-dive support on select initiatives with value-added analysis
• Communicating with GCA management regarding initiative progress, risks, and recommended future actions

• Manage modules and initiatives tracking and monthly update process
• Develop and manage PMO tools (e.g. tracking, templates, summary dashboards, file archives) for efficient and organized execution

• Coordinate and manage initiative development, planning and prioritization processes across functions
• Engage with senior management to identify initiative owners and core team members
• Drive and guide initiative owners to set initiative objectives, develop detailed plans and define KPIs
• Coordinate and drive initiative owners to generate regular progress updates
• Proactively recommend and align on additional support to be provided
• Provide active process management and value-added analysis – typically focused on initiatives that require:

• New or custom process development
• Ad-hoc data analysis and insight
• Heavy cross-functional alignment and management

Project Communication and Milestones

• Work with PMO team to prepare regular updates to senior management on overall progress of modules and initiatives
• Provide senior management with objective perspective on progress, priorities and directions while managing their expectations
• Work with initiative owners to build high quality and constructive project updates for management review
• Act as liaison and communication bridge across the organization to build alignment on initiative direction and priorities, and to manage cross-initiative interdependences
• Proactively share best practices and escalate any potential issues, risks and new opportunities identified
• Coordinate meeting preparations for regular PMO workshops and milestones

• Drive and guide initiative owners to further develop project management skills and discipline

KPIs:

• Initiative achievement, contribution to initiative teams, and overall business impact
• Overall project leadership, communications, goal-oriented, problem solving, strategic influence.

Knowledge, Skills and Abilities:

• Communicate with others
• Strong process and project management skills – organized approach but also able to be flexible to meet changing needs

• Solid business sense and analytic/critical-thinking skills – able to solve problems using both conventional judgment and ad-hoc analysis

• Willingness to learn and adapt –to build business acumen and develop general management competency
• Initiative & entrepreneurial – take initiative and proactively seek opportunity for improvement

Requisite Education and Experience / Minimum Qualifications:

• University degree or above
• Minimum 3-5 years of general business experience
• Experience with leading consumer brand
• Experience in and strong skills of process and project management
• Experience in working closely with middle and senior managers across functions
• Experience in leading management consulting firm is a plus
• Solid skills in Word, Excel, Power Point etc.
• Basic statistics and modeling knowledge
• Strong communication skills – written and spoken English and Mandarin

  Purpose & Overall Relevance for the Organization:

  Develop, support and manage key initiatives across the organization to achieve GCA’s top priorities

  He/she will achieve this mission by:

• Driving and guiding initiative owners in planning, execution and tracking of projects
• Providing deep-dive support on select initiatives with value-added analysis
• Communicating with GCA management regarding initiative progress, risks, and recommended future actions

• Key Responsibilities:

  Project Portfolio Management and Evaluation
• Manage modules and initiatives tracking and monthly update process
• Develop and manage PMO tools (e.g. tracking, templates, summary dashboards, file archives) for efficient and organized execution
• Project Planning, Execution and Tracking
• Coordinate and manage initiative development, planning and prioritization processes across functions
• Engage with senior management to identify initiative owners and core team members
• Drive and guide initiative owners to set initiative objectives, develop detailed plans and define KPIs
• Coordinate and drive initiative owners to generate regular progress updates
• Proactively recommend and align on additional support to be provided
• Provide active process management and value-added analysis – typically focused on initiatives that require:
• New or custom process development
• Ad-hoc data analysis and insight
• Heavy cross-functional alignment and management

• Project Communication and Milestones

• Work with PMO team to prepare regular updates to senior management on overall progress of modules and initiatives
• Provide senior management with objective perspective on progress, priorities and directions while managing their expectations
• Work with initiative owners to build high quality and constructive project updates for management review
• Act as liaison and communication bridge across the organization to build alignment on initiative direction and priorities, and to manage cross-initiative interdependences
• Proactively share best practices and escalate any potential issues, risks and new opportunities identified
• Coordinate meeting preparations for regular PMO workshops and milestones
• Training
• Drive and guide initiative owners to further develop project management skills and discipline

• KPIs:

• Initiative achievement, contribution to initiative teams, and overall business impact
• Overall project leadership, communications, goal-oriented, problem solving, strategic influence.

• Knowledge, Skills and Abilities:

• Communicate with others
• Strong process and project management skills – organized approach but also able to be flexible to meet changing needs
• Solid business sense and analytic/critical-thinking skills – able to solve problems using both conventional judgment and ad-hoc analysis
• Willingness to learn and adapt –to build business acumen and develop general management competency
• Initiative & entrepreneurial – take initiative and proactively seek opportunity for improvement

• Requisite Education and Experience / Minimum Qualifications:

• University degree or above
• Minimum 3-5 years of general business experience
• Experience with leading consumer brand
• Experience in and strong skills of process and project management
• Experience in working closely with middle and senior managers across functions
• Experience in leading management consulting firm is a plus
• Solid skills in Word, Excel, Power Point etc.
• Basic statistics and modeling knowledge
• Strong communication skills – written and spoken English and Mandarin