Marketing Coordinator jobs in United States, Illinois, Chicago

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

EXPECTATIONS AND TASKS

The Data Protection and Privacy Coordinator’s main tasks are to:

• Assist the local CFO’s in meeting their responsibility for GDPR topics, local data protection topics and dedicated processes of the legal entity
• Conduct Data Protection and Privacy analysis on local applicable and upcoming DPP law
• Review existing Data Protection and Privacy Controls, roles and responsibilities and develop Data Protection and Privacy recommendations
• Provide recommendations for the implementation of local legal requirements
• Support the creation of local data protection policies or standards
• Develop and perform local data protection trainings for employees
• Drive local data protection and privacy report
• Support local Data Protection and Privacy compliance audits
• Support local management in a case of local
• supervisory authority requests
• data breaches,
• escalations triggered by a data subject or
• any other control requests
• Monitor and support those local processes within the assigned region are enrolled in the records of processing activities and provide regular report

EDUCATION AND QUALIFICATIONS / SKILLS AND COMPETENCIES

EDUCATION

• Graduation from accredited law school, further graduation advantageous

PROFESSIONAL TRAINING & CERTIFICATION

• licensed to practice law in the appropriate jurisdiction

REQUIRED SKILLS

• Good knowledge of local data protection laws and best practices and/or strong desire to learn data protection laws, local data protection laws in the region
• Good written and verbal communication
• Good presentation skills
• Good collaborative work relationship skills with similar functions across the company
• Customer focused and business driven
• Good competence with various tools
• Fluency in English and one main local language in the region

PREFERRED SKILLS

• Proficiency in other languages advantageous

WORK EXPERIENCE

• Not required but preferred: good knowledge of local laws, general knowledge of company processes and collaboration with global/cross-functional teams
  (minimum 3-5 years working experience.

Yearly bonuses, sick days paid and sick leaves fully refunded, flexible start/end of working hours, contributions to the pension/life insurance, meal vouchers, holidays 5 weeks, educational courses, coaching and mentoring opportunities, free massage, cafeteria plan, free fitness studio, generous shares program, etc.

Successful candidates might be required to undergo a background verification with an external vendor.

AI Usage in the Recruitment Process

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Please note that any violation of these guidelines may result in disqualification from the hiring process.