Administrative Assistant jobs in United States, California, Santa Clara

As an Assistant Facility Security Officer in Intel Federal, you will:

• Assist with internal security assessments and security reviews and conducts security risk analysis of business processes and technology solutions to evaluate whether they comply with internal security policies and standards, regulatory and industry requirements and security best practices. Interpret security and technical requirements.
• Assist with the design and implements information assurance and supports security solutions, delivering requirements such as, but not limited to business continuity, operations security, cryptography, forensics, and regulatory compliance.
• Analyze documented processes, procedures and standards to validate maintenance of secure configurations. Highlight shortcomings in the operations of platform security and compliance processes, and ensures they are appropriately addressed.
• Identify security risks and communicates to relevant stakeholders ranging from business leaders to engineers.
• Install security measures and software to protect systems and information infrastructure, including firewalls and data encryption programs.
• Review incoming contracts to understand security data safeguarding requirements, provides contract modification recommendations and drives security requirements based on regulatory direction contracts and other security engagements.
• Assist with monitoring computer networks to identify security threats and investigates security breaches and other cybersecurity incidents.
• Remain current with information technology (IT) trends and industry security standards.
• Works with information security engineering and architecture staff to perform tests and uncover network vulnerabilities.

You must possess the below minimum requirements and minimum required qualifications to be initially considered for this position. Additional preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.This position requires verification of U.S. citizenship due to citizenship-based legal restrictions. Specifically, this position supports United States government customers and is subject to certain citizenship-based restrictions.

• Active US Government Top Secret/SCI (TS-SCI).
• High School diploma and 4+ years of equivalent security experience OR
• Bachelor's degree in a related discipline and 1+ years of equivalent security experience.
• 1+ years of security office administration and facility security experience.
• 1+ years of experience using government security regulations, manuals, and processes, to include the NISPOM, Security Executive Agent Directive (SEAD), and OPSEC principles.
• 1+ years of experience in working with the Department of Defense (DoD) policies and the National Industrial Security Program Operating Manual (NISPOM).

Additional Preferred Qualifications:

• Experience as an Assistant Facility Security Officer (AFSO) or Special Security Representative (SSR).
• Proficient with DISS, NISS, NBIS, SIMS, Sign-in Compliance. FSO Program Management certification or any other relevant industry certifications.
• Experience in managing physical security measures, such as access control systems, security alarms, and surveillance equipment.
• Experience with cybersecurity measures and IT security best practices.

Our total rewards package goes above and beyond just a paycheck. Whether you're looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. Go to

offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here:

Annual Salary Range for jobs which could be performed in the US:

Everywhere you go, you'll find an opportunity to make a difference. In any given workday, you will have a chance to innovate and create an impact to our business. This onsite position will be based at our Santa Clara campus in California and will support the VP of the TDM (Technology Definition and Modeling) and DEAS (Design Enablement Applications and Support) Organization.

Responsibilities will include but are not limited to:

• Timely and accurate calendar management for manager and/or department, with shifting priorities and deadlines.
• Schedule and coordinate meetings and events with particular focus on logistics across sites, buildings, projects, and multiple teams.
• Work closely with other Senior and Executive admins to help facilitate calendar management across multiple executives.
• Book complexdomestic/internationaltravel, manage travel details such as visas, welcome letters and managing expenses.
• Demonstrate accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Manage departmental recognition, tracks headcount and spending.
• Draft, compose, and proof correspondence using current office software applications.
• Serve as an informationresource/communicationchannel for policies and procedures.
• Will require working within a globally dispersed team.
• Provide customer service and support multiple people simultaneously.
• Coordinate lunch meetings, recognition events, partner with program office and other administrative assistants, and be a key player in driving organizational health improvements.
• Willingness to assess the importance of a phone call, email, or document and take appropriate action to involve the appropriate parties quickly and accurately.
• Willingness to manage multiple projects simultaneously.
• Working with all Microsoft tools including MS Word, MS Teams, MS Power Point, purchasing and finance systems.

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

• High School diploma or equivalent.
• 7+ years' experience as an executive assistant, administrative assistant, or any related role.
• 5+ years' experience with calendar management skill.
• 5+ years' experience with Microsoft Office Suite: Outlook, SharePoint, PowerPoint, Word, Excel, and MS Teams.

Preferred Qualifications:

• Associate degree with 10+ years of relevant experience.
• Familiar with Workday, SAP Concur, and DocuSign.
• Experience working in a global technology company.

Requirements listed would be obtained through a combination of industry relevant job experience, internship experiences and orschoolwork/classes/research.

Our total rewards package goes above and beyond just a paycheck. Whether you're looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. Go to

Weoffer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here:

Annual Salary Range for jobs which could be performed in the US:

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose:

Extreme Music is seeking a dynamic Executive Assistant to support the CEO and two senior executives.  The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.

What You’ll Do (job responsibilities):

• Provide high-level executive support to CEO and two senior-level executives with attention to detail, planning and follow-up.

• Manage multiple complex calendars for executives including scheduling internal and external meetings.

• Facilitating weekly meetings, compiling meeting presentations, distributing material & meeting summaries, and tracking action items.

• Arrange & manage complex domestic and international travel including flights, hotels, and transportation ensuring efficiency and cost-effectiveness in accordance with company policy and compile travel documents for expense reimbursement.

• Planning, coordinating & facilitating companywide and management meetings/conferences including organizing budgets, schedules, venues, transportation, room set up, catering, preparing meeting materials for executives and attendees.

• Prepare accurate and timely expense reports in accordance with company policy.

• Create and prepare presentations, spreadsheets, and communications as directed.

• Maintain/archive files that may contain confidential information.

• Liaise and build relationships with other groups within the organization.

• PA support to CEO: Reconciling personal financial accounts, ad hoc errands, booking appointments, etc.

• Perform other related duties as assigned.

Who You Are: (

• Minimum of 5 years executive level administrative experience. C-suite or personal assistant experience preferred.

• Entertainment, music, or media industry experience is a plus

• Highly organized and detail-oriented with the ability to plan and anticipate needs of the team

• Ability to work under pressure, multitask, and problem solve.

• Ability to prioritize and complete all tasks in a timely manner

• Excellent communication skills, both written and oral

• Collaborative team player, working professionally with other departments, clients, and contacts.

• Honestly and trustworthiness with the ability to maintain confidentiality and discretion in all matters

• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote

• Required to work standard 7.5-hour business day, plus considerable overtime, including late evenings, weekends and holidays, as needed

• Must be authorized to work in the United States

What We Give You:

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey

• A modern office environment designed to foster productivity, creativity, and teamwork

• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching

• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans

• We invest in your professional growth & development

• Flexible Time Off

• Time off for a winter recess

The anticipated annual base salary for this position is $35.89- $38.46. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

SMP has good cause to conduct a background investigation because honesty, trustworthiness and ethical conduct are material requirements for the performance of the responsibilities of this position.

In this role, you will:

• Support moderately complex administrative tasks

• Assist in routine payroll processing, record keeping, and reports preparation

• Work closely with both internal and external customers to meet required service needs

• Perform moderately complex administrative, transactional, operational, and customer support tasks

• Receive direction from supervisors regarding routine administrative process

• Provide support in areas of reporting and handling general ledger or expense accounts of a particular business line

• Interact with other Administrative Assistants, internal partners, external customers, and experienced level leaders across the organization

Required Qualifications:

• 2+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Pay Range

Wells Fargo Recruitment and Hiring Requirements:

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.