Office Coordinator jobs in Canada

EY Canada’s Corporate Development Office (CDO), responsible for managing mergers and acquisitions for EY Canada, has an exciting opportunity for a full-time position as an Assistant Director - Corporate Development. This role supports an important strategic inorganic growth objective of the firm as part of our All-In Strategy. In addition to the CDO, you will be a core member of our Strategic Investment Office, working closely with various areas of the business involved in:

• The identification and validation of potential acquisition targets and management of transactions from inception through due diligence, day 1 readiness, successful closure, onboarding, and integration into the firm.

Your Key Responsibilities

• Deal Sourcing, Target Analysis and Administration
• Work with our business leaders across Service Lines, Sub-service lines, Competencies, Industry Groups and Sectors to understand the areas of strategic priority for inorganic growth.
• Develop and maintain a robust M&A pipeline, working directly with our leaders as well as through the running of markets scans, targeted research and relationships with investment bankers,
• Build strong internal relationships with our leaders, maintaining regular touch points to continue to drive deal origination.
• Take part in target outreach, supporting initial exploratory discussions and strategic alignment sessions.
• Develop a deep understanding of how EY assess targets in terms of Strategic, Cultural and Financial fit, leveraging that knowledge and experience to evaluate and document potential M&A
• targets, providing critical insights to assist leadership decide on the right opportunities to pursue.
• Support valuation modelling and business cases development.
• Support in the preparation of expressions of interest (EOI), letters of intent (LOI), and purchase and sale agreements (PSA).
• Maintain an awareness of M&A activity outside of EY, including market trends
• Maintain and enhance CDO governance, acquisition tracking, and reporting.
• Bring thought leadership around continuous improvement of CDO tools, processes and procedures including the use of AI and automation.
• Oversee and manage the acquisitions database, ensuring accurate and up-to-date information.
• Assist in Post Acquisition Reporting (PAR), and deal evaluation against business case.

Transaction Management Office (TMO)

• Working with the Director of Corporate Development, you will have the opportunity to lead the TMO on certain transactions, providing TMO support on others, as appropriate.
• Help plan and execute due diligence and day 1 readiness activities, coordinating across multiple internal workstreams and target leadership.
• Build and maintain relationships with Target leadership, in many cases acting as a single point of contact.
• Manage and maintain transaction documentation: project kick-off materials, org charts, timeline & milestone charts, status updates, meeting notes, action logs, confidentiality NDA logs, etc.
• Identify, document, and manage program risks, ensuring all stakeholders are informed and appropriate actions are taken.
• Coordinate team meetings with multiple internal stakeholders and target leadership.
• Maintain constant communications across multiple workstreams, understanding and coordinating the flow of critical and relevant information to the right audiences in a timely manner.
• Lead team meetings, driving the agenda, identifying and tracking key decisions and actions.
• Coordinate the collection and distribution of diligence responses and supporting documentation shared by the target.
• Help ensure that we close transactions on a timely basis and have a robust onboarding and integration plan.

Strategic Investment Office (SIO)

• Act as a core member of the Strategic Investment Office, supporting its initiatives and objectives.
• Collaborate with the SIO team to assess investment requests and provide insights and recommendations.
• Assist in the development of business cases for investment requests, ensuring alignment with strategic goals.
• Assist in the preparation of detailed investment reports and presentations for the Strategic Investment Committee (SIC).
• Engage with cross-functional teams to assist in the tracking and reporting on the performance of approved investments, providing analysis and insights to leadership.

What You Will Gain from This Role

• Broad Exposure : You’ll understand the “inner-workings” of EY, working directly with our Chief Investment Office (CIO), Director of Corporate Development, our newly formed Strategic Investment Committee (made up of our CIO, Chair & CEO, COO/CFO along with 3 other members of our EC) and your CDO and SIO team colleagues. You will also develop relationships with your colleagues in Finance, Global Corporate Development, CTO, C&I, Talent as well as with leaders across all Service Lines and Industry Groups. You’ll have direct insight and exposure into the strategic initiatives of the firm.
• Leadership : You’ll develop key leadership attributes, gain confidence in chairing discussions, presenting ideas, and managing critical decision points.
• Understand EY: You will develop a deeper understanding of the firm’s capabilities and strategic growth priorities.
• M&A Experience: You’ll hone your skills across the M&A transaction lifecycle, including financial modeling, due diligence processes, and integration strategies, including cross border transactions and intra-firm agreements.

What We Look For

• Positive Attitude : A strong work ethic, willingness to learn, and openness to welcome new challenges.
• Work Independently : Ability to work effectively under pressure and time constraints in an unstructured environment relying on self-direction.
• Creativity : Leverage past experiences to continuously improve and streamline processes.
• Teaming – Be dedicated to the program and help your team be successful.
• Strategic Mindset : Understand the ‘big picture’ of the transaction and its strategic importance.
• Organizational Skills : Diligently track, execute, and follow up on daily activities; manage your own and your team's workload effectively. Demonstrated ability to manage multiple projects andmeet deadlines in a fast-paced environment.
• Consulting Skills : Strong analytical and problem-solving skills, with a high degree of proficiency in Excel, PowerPoint and financial analysis tools. Advanced Microsoft Suite skills considered anadvantage.
• Confidentiality : Ability to maintain a high level of confidentiality.
• Executive Presence : Ability to work seamlessly with and direct the activities of senior leaders demonstrating credibility and inspiring confidence.
• Analytical Skills : Ability to synthesize information, draw conclusions, and make appropriate recommendations.
• Financial Modeling Skills : Proficiency in financial modeling and analysis tools is essential.
• Communications : Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely to a senior leadership audience.
• Bachelor’s degree in Finance, Accounting, Business Administration or a related field
• CPA, CBV and or CFA designation or working towards it is considered an asset

The hybrid role of Office Services Clerk and Administrative Assistant provides both administrative and facilities support to internal and external clients, while working in tandem with your ESS colleagues. You are a driven administrative professional who is solution-oriented, while striving to understand and anticipate customer’s needs to exceed expectations. This role requires in-person presence four to five days per week.

Office Services

• Greeting visitors: Receive and welcome visitors to the office in a professional, courteous manner
• Answer queries, direct calls and monitor shared mailbox
• Facility maintenance: Coordinating office maintenance, including small appliance, office and furniture repairs.
• Equipment management: Understand and operate office equipment.
• Maintain security badges: track all visitor and temporary building and/or office security badges
• Meeting preparation: Room setup, including catering, dismantle/clean up
• Mail/courier: sorting, distributing documents and packages, as well as preparing documents and packages for delivery
• Supply provisioning and inventory control: Ordering, maintaining and distributing office supplies
• Occupational Health and Safety: Member of the OH&S committee and Crisis Response Team
• Maintain common spaces: tidy kitchen, including wiping down counters, emptying dishwasher, etc.

Administrative Assistant

• Engagement support: In-depth knowledge to support the client engagement management process
• Financial management support: Pivotal role with the engagement teams to provide reports and manage the billing process
• Document preparation and management: Use EY branding standards to create and format documents/presentations
• Travel arrangements: Provide travel options, book air and ground travel using our online system, as well as associated logistics
• Meeting and events: Coordinate meeting room bookings, including technology, set-up/tear down and catering where required

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Ability to effectively meet customer needs, taking responsibility for customer satisfaction
• Ability to maintain effectiveness and professionalism when experiencing change in work tasks and/or the work environment
• Ability to work in a fast-paced, team environment and under pressure of deadlines
• Excellent written and verbal communication skills, including active listening
• Effective time management and organizational skills
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
• Embraces change and is adaptable, motivated and driven to continuously improve by learning new skills

Ideally, you’ll also have

• Reception experience
• Professional services firm experience

What we look for

• Post secondary eduation and/or equivalent relevant experience
• Exceptional customer service experience
• Proficiency in Microsoft office (Outlook, Word, Excel, and PowerPoint) with proven ability to learn customize software/tools

What we offer

The salary range for this job in British Columbia is $52,000 to $78,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

Key Responsibilities

Reserve System:As a Reserve Coordinator, assist with collaboration room reservations, report issues with Condeco systems, and resolve reserve concerns, escalating as needed. Reserve rooms for training as needed, run daily reserve reports for multiple reservations, and send emails as required. Manage all-day instant meeting reports and reserve office space for special requests from upper management.

Maintenance and Facilities Management:Schedule service calls with vendors for any maintenance and operations. Follow up on service calls and schedule quarterly and yearly office cleanings. Arrange weekly carpet cleaning and service elevator reservations.

Manage vendor invoicing, ensuring accuracy and timeliness. Coordinate and place orders for required parts and appliances and make service calls to ensure smooth office operations.

Qualifications, knowledge and skills:

• A bachelor's degree in business administration, management, or a related field is preferred.
• 3-5 years of experience in administrative support or a similar role, with a proven track record of effectively managing multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams), with a proven ability to learn customized software/tools.
• Strong organizational skills, excellent communication abilities, and a proactive, self-motivated attitude.
• Ability to work collaboratively in a team environment and build positive relationships with colleagues and vendors.
• Detail-oriented with a strong commitment to accuracy and quality.
• Adaptable to changing priorities and able to work under pressure.
• Demonstrated problem-solving skills and the ability to troubleshoot issues effectively.
• A positive attitude and a willingness to assist others in a team-oriented environment.
• Work schedule of from Monday to Friday, 10:00 am to 7:00 pm
• Overtime required as needed.

Your key responsibilities

As an Office Services clerk you are responsible for office services related activities. You are a driven professional who enjoys working in tandem with your WSG (Workplace Services Group) colleagues while striving to understand and anticipate customer’s needs to exceed expectations.

• Mail/Courier: sorting, distributing documents & packages, as well as preparing documents & packages for delivery.
• Equipment management: Understand and operate office equipment, place service calls as needed
• Supply provisioning & inventory control: Ordering, maintaining & distributing office supplies
• Occupational Health & Safety: Member of the OH&S committee
• Light housekeeping: wiping down counters, emptying dishwasher
• Reception relief: For breaks, lunches, other times away
• Scanning/photocopying/binding
• Office maintenance: Coordinating office/furniture repairs
• Meeting/Event preparation: Room setup, including catering, teardown/clean up.
• Overtime required as needed

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment

What we look for

• Exceptional client service experience
• Aptitude to differentiate when to act independently or team with others

Ideally, you’ll also have

• Professional services firm experience
• Facilities experience
• Post-secondary education

What we look for

What we offer you

The salary range for this job in British Columbia is $40,000 to $60,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

In addition to the SIO, you will work closely with the many areas of the business that are involved in;

• The identification and validation of potential investments, and
• The management of initial investment request through validation, performance tracking, through closure and reporting to the executives

Your key responsibilities

• SIO Support, Analysis & Insights, ROI Tracking and Reporting
• Proactively lead follow-up meetings with leaders to track spend and return on approved investments, which often-times involves providing challenge along with responsibility for communicating difficult decisions
• Coordinate with Finance for creation and tracking of engagement codes of approved investments
• Connect with leaders to understand investment requests, financing requirements (costs, gating, projections), and tracking framework
• Lead the maintenance of our complex investment tracker to ensure timely updates and accuracy of data. Bring thought leadership around the continuous improvement of the tracker and other SIO processes by identifying more efficient ways of compiling and tracking data, including potential for automation
• Extract insights from tracker to drive impactful decision making in the firm
• Take an active role in learning about the business and applying that knowledge to the job
• Contribute to enhancing and maintaining the SIO governance, investment request tracking, reporting and other processes
• Work with the SIO team and investment sponsor to assist in the development of business case for investment requests
• Assist in triaging investment requests to different working groups
• Collaborate with the SIO team, SIO Working Groups, cross-functional teams and leadership to assess investment requests
• Coordinate meetings
• Help draft agenda and prepare for Strategic Investment Committee meetings
• Prepare detailed investment reports and presentations for SIO, SIC and other stakeholders
• Present analysis and insights to Leadership during monthly SIC meetings as required
• Assist other workstreams as required

What we look for

• Positive attitude– A strong work ethic, willingness to learn and openness to welcome new challenges
• Work independently- Strong quantitative and qualitative analytical skills, including the ability to exercise sound independent judgment. Ability to work effectively under pressure and time constraints in an unstructured environment relying on self-direction
• Creativity– Leverage past experiences to continuously improve, streamline processes / ways of working with teams
• Teaming– Be dedicated to the program and help your team be successful
• Analytical thinking and problem-solving skills
• Strategic mindset– Macro view: understand the ‘big picture’ of the investment and its strategic importance to the firm, service line, competency and or industry group & sector
• Organization skills– Micro view: diligence in tracking with attention to details, executing and following-up on tasks and requests from leadership – keep the process moving and providing status updates to leadership, ability to multitask.
• Consulting skills– intermediate ability with PowerPoint and Excel is required, advanced is strongly preferred
• Confidentiality– must be able to maintain a high level of confidentiality
• Bachelor’s degree in Finance, Business Administration, Economics, or a related field
• CPA designation or working towards it is considered an asset
• CBV designation or working towards it, and/or experience in financial modelling, is an asset
• Strong financial analytical skills, with proficiency in Excel and financial analysis tools.
• Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely to a senior leadership audience.
• Strong interpersonal skills and the ability to work effectively in a team-oriented environment.
• Demonstrated ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Some knowledge of investment strategies, market trends, and economic factors influencing investment decisions is an asset.

What you will gain from this role

• Broad exposure– You’ll understand the “inner-workings” of EY, working directly with our Chief Investment Office (CIO), our newly formed Strategic Investment Committee (made up of our CIO, Chair & CEO, COO/CFO along with 3 other members of our EC) and your SIO team colleagues. You will also develop relationships with your colleagues in Finance, Corporate Development, CTO, C&I, Talent as well as with leaders across all Service Lines and Industry Groups. You’ll have direct insight and exposure into the strategic initiatives of the firm.
• Leadership– You’ll develop key leadership attributes, gain confidence in chairing discussions, presenting ideas, identifying critical decision points and actions as well as risk and mitigations, and learn how to “manage up”
• Understand EY– You will develop a deeper understanding of the depth and breadth of the firm’s current capabilities and competencies across all service lines and market segments, as well as an enhanced understanding of the firm’s strategic growth priorities and in demand market skills

What we offer you

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

As the Workplace Services Customer Service Coordinator –6 Month contract- you will be the first point of contact for the firm and the face of EY. You are a driven workplace services professional who enjoys working in tandem with your colleagues while striving to understand and anticipate customers’ needs to exceed expectations. Your key responsibilities also include:

• Greeting visitors: Receive & welcome visitors to the office in a professional, courteous manner
• Incoming calls: Answer queries and directs calls
• Electronic Visitor Log: Check visitors in & out, providing the appropriate security badge if needed, and informing appropriate EY staff of their arrival
• Security badges: Maintain and track visitor and temporary building and/or office security badges
• Meeting preparation: Coordinate meeting room bookings, help with room set up, tear down/clean up
• Assistance/ Backup WSG Support: Cross-trained to assist in various WSG areas such as the mailroom, security desk, facilities related duties, and taking on broader reception duties, to maintainseamless coverage and operational flexibility.
• Equipment management: Understand and operate office equipment, place service calls as needed
• Light housekeeping: wiping down counters, maintaining reception area
• Overtime required as needed

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters Aptitude to differentiate when to act independently or team with others
• Highly adaptable and always ready to tackle new priorities or unexpected situations with ease.
• Quick-thinking and responsiveness in a fast-paced environment, able to manage multiple tasks efficiently.
• Motivated to grow, open to feedback, and eager to expand knowledge and skills.

What we look for

• Exceptional client service experience
• Strong oral communication skills, including active listening

Ideally, you’ll also have

• Reception and general facilities experience
• Professional services firm experience
• Post-secondary education

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Requisition Id : 1640751

Your key responsibilities

• Maintain continuous interaction with clients, manage expectations and ensure outstanding client service. Team with tax professionals to provide comprehensive tax solutions.
• Representing the firm for assessments and tribunal appeals at the CIT/ITAT level.
• Experience in domestic and/or international tax and transfer pricing.
• Experience in litigation, tax compliance and advisory.
• Experience in corporate laws, SEBI/FEMA regulation etc.
• Research complex tax theory and positions, and apply them to specific client needs.
• Provide comprehensive knowledge and reviews of tax case laws and develop opinion papers.
• Determine all information required to ensure/complete accurate tax compliance products within the budget. Formulate a plan to gather/communicate information. Determine areas of exposure and adapt to challenges in the compliance process.
• Provide timely and high-quality services and work products that exceed client expectations

Skills and attributes for success

• Excellent managerial, organizational, analytical and verbal/written communication skills
• Ability to thrive in a fast-paced, professional services environment

To qualify for the role you must have

• An undergraduate degree, preferably with an emphasis in economics, finance or statistics;
• Minimum 1-3 years of experience
• A certified CA/CS/LLB with at 0 - 1 years of post-qualification experience in direct corporate tax

Ideally you’ll also have

• Comfortable interacting with senior executives (within the firm and at the client)
• Be highly flexible, adaptable, and creative.

What we look for

People with the ability to work in a collaborative way to provide services across multiple client departments while adhering to commercial and legal requirements. You will need a practical approach to solving issues and complex problems with the ability to deliver insightful and practical solutions.