Executive Assistant jobs in Israel

The Intel Fab28 Headquarters Data Analyst Technical Assistant will:
• Data Analysis and System Management: Execute advanced people analytics processes, perform comprehensive data analysis, and develop and maintain HC information systems, including building applications, reports, and decision support tools.
• Provide Technical Support: Collaborate closely with F28 labor analyst to deliver technical assistance and support for daily headcount (HC) activities and program management initiatives.
• Dashboard and Portal Management: Ensure seamless operation and connectivity of Fab's dashboards, homepages, and portals, maintaining optimal performance and functionality.

Academic Requirements:
• 3rd year B.Sc. student in Industrial Engineering (with systems information focus) or Information Systems Engineering.
Availability:
• Minimum 20 hours per week, 2-3 days per week
Required Skills and Experience:
• Advanced data analysis and problem-solving abilities with strong analytical mindset
• Demonstrated experience in teamwork, customer service, and project management within dynamic, fast-paced environments
• Strong administrative management capabilities
• Ability to collaborate across multiple interfaces and work effectively in multidisciplinary teams
• Excellent interpersonal, communication, organizational, and prioritization skills
Technical Proficiencies:
• Experience with Power BI and SQL, and Excel-based solutions.
• Strong ability to develop and adopt AI-based solutions to enhance operational effectiveness
Personal Attributes:
• Excellent multitasking abilities with capacity to deliver under tight timelines
• Fast learner with self-directed learning capabilities and commitment to staying current with emerging technical developments
• Excellent English communication skills (written and verbal)

Essential Responsibilities:

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Expected Qualifications:

• Minimum of 3 years of relevant work experience

Responsibilities:

• Providehigh-touch executive administrativesupport to the Vice President and Tel Aviv Site Leader as well as ad hoc support to local leaders and work with their teams to support overallbusiness objectives.
• Coordinate andmanage internal and externalmeetings at the executive (C-suite) level, includingGlobal Market leadershipteam onsite meetings and events managing the budget, key stakeholders and any special requirements. Thisrole includes interaction withCEO staff Executive Assistants and C-suiteexecutives.
• Help to design and administer an operating rhythm for each team
• Support the planning and execution of executive visits the site including logistics agendas and liaising with stakeholders on site.
• Act as key point of contact for communication regarding site wide initiatives, ensuring smooth collaboration across teams
• Drive key team activities and meeting coordination (staff meetings, all-hands meetings, quarterly onsites/offsites); including agendas, track and help drive completion of key deliverables and follow up on outstanding items.
• Organise merchant events for the Tel Aviv team
• Enable the office team to operate from onboarding, IT supplies and administration.
• Work with external vendors and all other related facilities management.
• Follow up on action items on behalf of the leaders as appropriate
• Provide effective and expeditious calendar management and meeting coordination including agendas, notes and follow-up as needed
• Manage room bookings and video conference facilities on site
• Make travel arrangements expeditiously and accurately for both domestic and international travel
• Prepare and track purchase orders and expense reports
• Partner with EAs per group in order to learn, share best practices and foster cross-functional collaboration at all times
• Embody PayPal’s leadership values: Put People First, Work Customer Back and Win Together
• Organize events for the ICE teams based team to create engagement

Experience:

• 3+ years relevant work experience supporting at the VP or above levels in a complex and dynamic environment.
• Prior experience in handling a wide range ofadministrative-relatedtasks, organizing large meetings acrosstime zones andarranging travel.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels.
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, andprovide timely follow-throughon projects.
• Highly organized with an abilityto demonstrate meticulousattention to details, adaptability,flexibility, resourcefulness andefficiency.
• Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities.
• High level ofintegrity required forhandling sensitiveand confidentialinformation.
• A “can-do” attitude that focuses on getting the job done
• Team player and comfortable working within executive assistant team dynamic, as well as working with other stakeholders and partners.
• Flexibility toaccommodate leaders globaltravel schedule.
• Advanced skills using MS Office applications; Outlook, Word, Excel, and PowerPoint and Teams
• Excellent communication skills (both written and oral).
• Comfortable taking direction from members of the senior leadership’s support team.
• Fluent in English

Our Benefits:

Any general requests for consideration of your skills, please