Office Manager jobs at Nvidia in Germany, Munich

What You’ll Be Doing:

• Collaborate with local Site Leaders, the RESS Regional Lead, and all local employees regarding daily site operational issues.

• Coordinate all site operations, including reception, security, emergency response planning, EHS programs, ergonomics, green initiatives, food and beverage services, supplies, asset management, recycling, and happiness surveys.

• Work with Site Leadership and the RESS Regional Lead to support a positive Employee Experience through responses to employee needs and action plans based on surveys, suggestion box submissions, and town hall feedback.

• Assist Site Leadership in establishing and implementing site-level initiatives, and collaborate with the RESS Regional Lead to align with proven guidelines.

• Partner with the RESS Regional Lead to prepare, manage, and forecast site operational costs and budgets, and explore opportunities to enhance cost efficiency and site services.

• Coordinate contract administration, insurance, and risk management for all site services and vendors, ensuring compliance with legal requirements.

• Establish and manage regular site occupancy plans and seating assignments using RESS resources to meet business space demands.

• Lead and support office moves, expansions, and facilities projects (e.g., HVAC, electrical, plumbing), leveraging RESS regional resources.

• Serve as the primary liaison for landlord-provided property management services.

• Support the regional HR/Recruitment team with onboarding, university relations events, and coordinate with local IT for telecom, video conferencing, and site-specific technical needs.

What We Need to See:

• A college degree, professional training, and/or equivalent experience.

• 7+ years of experience in a relevant role.

• Analytical and strategic problem-solving capabilities.

• Strong communication skills (written and verbal)

• Full proficiency in German andEnglish (writtenand spoken).

• High energy and enthusiasm to effectively manage the area of responsibilities and service delivery function.

• Ability to operate independently and effectively in an ambiguous environment.

Ways To Stand Out From The Crowd:

• Proven ability to deliver outstanding site management services.

• Flawless execution in managing diverse operational aspects.

• Ambitious approach with a track record of successfully implementing innovative solutions.

• Experience in the real estate industry and familiarity with managing global site operations.

We are seeking a highly skilled and experienced Senior Facilities Manager to oversee our facilities operations across the European region. The ideal candidate will possess experience in corporate facilities management, demonstrating expertise in site services, project management, and effective site leader engagement. This role requires a strategic thinker with strong leadership skills, capable of enhancing operational efficiency and ensuring a safe, productive, and sustainable work environment.

What You’ll Be Doing:

• Site Services Management: Oversee and manage all site services operations across NVIDIA's European regional offices. Ensure the highest standards of facility management practices, including maintenance, cleaning, security, and health and safety protocols. Develop and implement policies and procedures to promote a positive working environment for all employees.

• Project Management: Lead and manage facilities-related projects, including renovations, relocations, and upgrades to existing infrastructure. Collaborate with cross-functional teams to define project scope, objectives, and deliverables. Monitor project progress, budget, and timelines, ensuring completion to specification and within budget.

• Site Leader Engagement: Act as the primary liaison between site leaders and facilities management to ensure alignment on operational needs and resource allocation. Provide strategic guidance and support to site leaders, addressing concerns and proposing solutions to enhance workplace experience. Foster strong relationships with key stakeholders, promoting open communication and collaboration.

• Budget and Financial Management: Develop and manage the facilities budget, ensuring cost-effective use of resources while maintaining quality standards. Analyze financial reports and make recommendations for improvements in facilities management practices.

• Team Leadership and Development: Lead, mentor, and develop the Office Manager team, fostering a culture of continuous improvement and professional growth. Conduct performance evaluations and provide ongoing feedback to team members.

What We Need to See:

• Bachelor’s degree in Facilities Management, Business Administration, or a related field.

• Minimum of 10 years of experience in corporate facilities management or a similar role.

• Minimum 5 years of leadership experience, managing large regionally distributed teams.

• Proven experience in project management, with a track record of successful project delivery.

• Strong understanding of building systems, maintenance practices, and safety regulations.

• Excellent leadership, communication, and interpersonal skills.

• Proficiency in facilities management software and tools.

• Fluency in both English and German is highly desirable.

Ways to stand out from the crowd:

• Strong background in working across multiple EMEA locations

• Demonstrated experience engaging leadership across multiple cultures

• Demonstrated experience leading individuals across multiple cultures