Admin Assistant jobs at Jacobs

Jacobs is seeking a
Roseburg, OR. As the Operations Supervisor you’ll work with project staff to oversee compliance reporting, maintenance of equipment and quality control testing. Partnering with other team members and our client you’ll apply knowledge of the principles, methods and tools employed in the general operation of engines, pumps, valves, motors and related equipment, wastewater process control, permit compliance, and safe work practices. You’ll also have the opportunity to: monitor, record and operate the wastewater treatment plant, recharge and SCADA system; diagnose operating problems and direct effective correction procedures; prepare required reports and maintain complete recordkeeping procedures; analyze recording instrument readings and laboratory test results and adjust various plant processes accordingly; perform plant inspections to determine efficiency of operations, cleanliness, and maintenance activities including remedial action in emergencies; supervise, evaluate and train employees and perform other duties as required.

From large scale regeneration and climate change responses, to multi-purpose and smart infrastructure, we’re delivering integrated and resilient solutions that reinvent cities, reconnect communities and create lasting value.

• Support the document control process for change documentation using current systems available, i.e. Aconex, Prism.

• Take ownership of existing Change Register and keeping it up to date with Change Request, Change Authorisation Request, Instruction and Agreed Value of Instruction information.

• Monitor performance of Commercial Managers where change documents are not being progressed within agreed timescales. Provision of administrative support, where required.

• QA check all information coming on to the systems and process accordingly.

• Follow the distribution matrix for internal distribution of documents and correspondence.

• Produce quantitative, status and analysis reports.

• Support senior staff on routine and ad hoc project-wide assignments.

We are looking for a driven and curious Mid-Senior Planner/Scheduler in San Francisco CA to support our Western based programs. As a key member of our West support team, you’ll be interacting with engineering and construction to understand and communicate issues and conflicts that impact program schedules. You will also analyze CPM schedules and recommend work-arounds and schedule improvements.

we’re helping our clients innovate and grow by designing, engineering, and executing the construction of their state-of-the-art facilitiesthat are changing our world.If you’re interested in a rewarding career working on ENR's

The
TBIT Refresh Assistant Project Manager based out of Los Angeles, CA, is responsible for assisting the TBIT Refresh Project Manager with managing the scope, cost, schedule and operational interfaces of all design and construction related activities for the Terminal Refresh Program. The TBIT Refresh Assistant Project Manager will be focused on schedule certainty, budget delivery and making sure that construction work meets the required quality standards while enforcing a strong health, safety, and environmental culture on the project. The TBIT Refresh Assistant Project Manager will assist with the development and implementation of design, construction, testing, commissioning, turnover plans, impacts to the operations, and that risk mitigation for construction activities will be optimized.

Key Identifiers for the Position

• Project Manager and Technical/Construction Leader with experience in an operating/active environment
• Management of project within budget and schedule constraints while maintaining all necessary scope elements
• Leader in stakeholder engagement to identity, communicate, resolution and accomplishment their needs, while preserving the principles and criteria of the project scope, schedule and budget constraints
• Knowledge in design and construction contracting practices and methodologies
• Knowledge and experience in the project design life cycle from Concept to Project Definition Book to Permit to Bulletins
• Knowledge and experience in the project construction life cycle from Pre-Construction to estimating/buyout to phasing to implementation to Closeout
• Ability to assemble KPI’s and decisions needed for Governance and presentation to others, including the executive staff
• Maintaining an excellent working relationship with the design and construction professionals geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved
• Developing and maintaining a high level of team morale through professionalism that reflects well on the project team, external stakeholders and LAWA/internal stakeholders

Essential Job Duties

• Supports the PM’s execution of the following duties:
• Primary liaison and airport/owner representative responsible for directing and managing the project
• Responsible for scope development and scope management of the project to meet project goals and objectives
• Develop the RFP and oversee the procurement process for designers and contractors
• Providing direction and management for assigned project and ensuring on-schedule completion within or below budget in accordance with contractual obligations
• Planning and defining program goals and devising methods to accomplish them, developing in-depth knowledge of owner objectives, contract terms, and airport policies
• Planning, directing, supervising and controlling the execution of all technical, fiscal, and administrative functions of the assigned project
• Working with team members and airport management to develop budgets, schedules, and plan for the various elements of a project
• Oversees owner’s staff that manages full project delivery including stake holder interfaces
• Managing project scope to meet or exceed project goals and objectives
• Abilities to identify and study options to complex design, operational or constructability issues
• Ability to conduct field surveys and investigations to capture detailed and accurate field conditions. This information shall be used to enable strategic design and construction decisions
• Maintaining documentation on the approved scope of work for the project to include all related agreements, authorizations, reports, drawings and specifications. This documentation shall include narratives for all scopes of work as well as a coordinated CAD representation including all projects for key disciplines
• Overseeing the Design Manager who will be managing the design process during design and construction including resolution of technical design issues, issuing design non-compliances, issuing field non-conformances, timely processing of RFI’s, coordinating shop drawing reviews, participation in and approval of factory and site acceptance tests, coordinating material approvals, coordinating mock up approvals, providing reports, drawings and specification interpretation, participation in testing and commissioning activities, managing the punch list process and other activities as required to ensure the design process supports the project goals
• Overseeing the Design Manager who will be managing the Design Review Team (DRT) design review process for assigned project(s) through all phases of design including significant design changes during construction
• Monitoring and leading efforts related to the permitting process required by the design team and contractor
• Overseeing the construction process to remove and mitigate obstacles that cause inefficiencies to the construction process
• Becoming thoroughly familiar with required contractual obligations and technical aspects of all facilities to be erected
• Ensuring all work is being performed with and inspected to the latest versions of plans and specifications including approved changes, submittals, and RFI’s
• Working with designer, contractor and stakeholders to develop the overall planning of construction activities and identifying critical milestones and priorities
• Keeping alert to possible problem areas and taking preventative action to ensure critical milestones are met for each phase of the project
• Ensuring the use of safe and sound construction practices
• Preparing reports summarizing progress of construction activities for senior management
• Reviewing change proposals for contractual compliance and alignment with fair market value
• Preparing a monthly risk report for the Program Board
• Monitoring adherence to Quality Assurance/Quality Control Plan, and other documents as required and promoting excellence on the project through the application of Quality Assurance processes
• Enforcing the program requirements for all areas of the project and monitoring the draft and final deliverables for adherence to these criteria
• Reviewing pay applications to ensure proper verification of completed work and compliance with contract requirements
• Working with the key project individual to devise and execute action plans to rectify potential cost overruns or delays, or to accommodate significant changes to the scope of work
• Assuring that current and timely change orders are documented and administered properly
• Participating in all necessary coordination meeting with designer, contractor and stakeholders
• Managing the closeout process to ensure all documentation is completed as quickly as possible to efficiently close the project without incurring unnecessary costs
• Safety performance well above industry standards