Assistant Company Secretary jobs at Citi Group

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

Anticipated Posting Close Date:

Responsibilities:

• Aggregate and process large amounts of publicly available data for relevant markets to direct risk management decisions and client solutions
• Perform data analyses and research to evaluate performance, determine new strategies and products, and provide product feedback internally
• Assist in the developing performance evaluation methodologies and attribution models for different execution products
• Coordinate with quants, technology, compliance and other partners to drive product development
• Engage clients by providing thematic content, market and bespoke analysis, and discuss margin effectiveness and optimization
• Define metrics with partners to be distributed to senior management and other stakeholders
• Assist with developing the risk and margin methodology and product platform and establish risk framework guidelines
• Negotiate margin and credit protection clauses with client, and participate in Best Execution and performance committees
• Contribute to client analysis and reporting, ensuring that priority accounts have an appropriate level of focus
• Leading strong governance and controls:
• Work in close partnership with control functions such as Legal, Compliance, Market and Credit Risk, Audit, Finance in order to ensure appropriate governance and control infrastructure
• Build a culture of responsible finance, good governance and supervision, expense discipline and ethics
• Appropriately assess risk/reward of transactions when making business decisions; and ensure that all team members understand the need to do the same, demonstrating proper consideration for the firm’s reputation.
• Be familiar with and adhere to Citi’s Code of Conduct and the Plan of Supervision for Global Markets and Securities Services; and ensure that all team members understand the need to do the same
• Adhere to all policies and procedures as defined by your role which will be communicated to you
• Obtain and maintain all registrations/licenses which are required for your role, within the appropriate timeframe
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• 5-8 years of experience in a related role
• Advance statistics and data analysis background, with modelling capabilities, and spreadsheet oversight greatly preferred
• Proven success with a programing background in one or more programming languages, including: Q/KDB, Python, R
• Demonstrated ability to conduct own research, evaluate proof of concepts / prototypes, articulate ideas and deliver presentations
• Consistently demonstrates clear and concise written and verbal communication
• Attention to Detail and Accuracy
• Proven ability to manage to deadlines

Education:

• Bachelor’s degree/University degree or equivalent experience

Anticipated Posting Close Date:

Responsibilities:

• Conduct tasks related to feasibility studies, time and cost estimates, IT planning, risk technology, applications development, model development, and establish and implement new or revised applications systems and programs to meet specific business needs or user areas
• Monitor and control all phases of development process and analysis, design, construction, testing, and implementation as well as provide user and operational support on applications to business users
• Utilize in-depth specialty knowledge of applications development to analyze complex problems/issues, provide evaluation of business process, system process, and industry standards, and make evaluative judgement
• Recommend and develop security measures in post implementation analysis of business usage to ensure successful system design and functionality
• Consult with users/clients and other technology groups on issues, recommend advanced programming solutions, and install and assist customer exposure systems
• Ensure essential procedures are followed and help define operating standards and processes
• Serve as advisor or coach to new or lower level analysts
• Has the ability to operate with a limited level of direct supervision.
• Can exercise independence of judgement and autonomy.
• Acts as SME to senior stakeholders and /or other team members.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• 5-8 years of relevant experience
• Experience in systems analysis and programming of software applications
• Experience in managing and implementing successful projects
• Working knowledge of consulting/project management techniques/methods
• Ability to work under pressure and manage deadlines or unexpected changes in expectations or requirements

Education:

• Bachelor’s degree/University degree or equivalent experience

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

Primary:JAVA, J2EE, Spring/Spring boot, Microservices,Hibernate, Angular/ similar framework, Oracle, JUnit, SQL
Secondary: UNIX, JUNIT, JENKINS, SONAR, SWIFT Exposure, Autosys,
Other:
• Exposure to messaging mechanism like Kafka

• Good understanding of caching solutions
• Well versed with hosting applications on cloud

• Good to have knowledge of Docker & Kubernetes

• Good to have knowledge of Python with exposure to AI/ML
• Possesses good level of business acumen and financial business knowledge

• Exposure to Asset servicing domain is an added advantage

Time Type:

• The Reconciliation & Proofing Senior Analyst is a seasoned professional role. Applies in-depth disciplinary knowledge, contributing to the development of new techniques and the improvement of processes and work-flow for the area or function. Integrates subject matter and industry expertise within a defined area. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the function and overall business. Evaluates moderately complex and variable issues with substantial potential impact, where development of an approach/taking of an action involves weighing various alternatives and balancing potentially conflicting situations using multiple sources of information. Requires good analytical skills in order to filter, prioritize and validate potentially complex and dynamic material from multiple sources. Strong communication and diplomacy skills are required. Regularly assumes informal/formal leadership role within teams. Involved in coaching and training of new recruits. Significant impact in terms of project size, geography, etc. by influencing decisions through advice, counsel and/or facilitating services to others in area of specialization.

Responsibilities:

• Directly impact the area through shared responsibility for delivery of end results and formulation of procedures/process improvement
• Provide value-added perspective or advice that contributes to the development of new techniques related to the improvement of processes and workflow for the area.
• Responsible for own work to support business teams for assigned Operations area
• Make a significant contribution to change-the-bank projects and offers solutions at an advanced level
• Serve as an analytical and/or procedural expert, representing a unit or team to support deliverables/initiatives
• Provide evaluative judgment based on analysis of factual trade related information in complicated and unique situations
• Responsible for escalating control gaps and issues to senior management
• Identify control deficiencies and implements appropriate procedures and solutions to mitigate any risk or control losses
• Identify opportunities to reduce expenses
• Apply in-depth knowledge of concepts and procedures within own area to resolve issues.
• Demonstrate a comprehensive understanding of how own operational processes collectively integrates to contribute to achieving overall business goals
• Influence decisions through advice, counsel and/or facilitating services to others in area of specialization
• Serve as the first point of escalation for staff members, management and internal (front office) /external clients
• Create, develop and maintain effective relationships with colleagues, management, internal (front office) /external clients and stakeholders (Finance, control, technology, etc.), and seeks to understand their needs and provides solutions
• Persuade and influence others through collaborative communication skills; may negotiate with external parties
• Acknowledge Citi’s principles and values of organizational culture and apply them in everyday work activities
• Any other duties as required to meet business needs
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
• Support Global Reconciliation Utility (GRU) with Business Office and Program Management Office responsibilities.
• Manage updates in Project Tracking System (PTS) for organization’s projects (i.e. update project status, accomplishments, risks, issues, mitigation plans etc.).
• Work with Project Managers (PM’s) across the organization to ensure that the updates are in line with the minimum requirements established by PMO in a timely manner.
• Evaluate updates received from PM’s for adequacy and completeness and challenge where applicable.
• Contribute and assist with reporting associated with organization’s budget, headcount, open roles and project allocation.
• Coordination of yearly demand and required resourcing with sponsors and program managers. Submission of Investments Requests and follow through till approval
• Managing end to end financials across GRU - monthly HC report showing the processes people are aligned to, annual fully loaded cost, CTB vs RTB split and other adhoc views as required
• Contribute and assist with regular reporting and presentation/deck preparation for variety of stakeholder/partner updates, meetings and steerco’s.
• Work across the organization to ensure all the reporting and required submissions are completed in a timely manner.
• Proactively address any issues and escalate accordingly, while come up with potential improvements to the process to enhance effectiveness and efficiency of the team.
• Collaborate with the upper organization PMO/CAO office to coordinate any open questions, follow ups and status updates
• Demonstrate a comprehensive understanding of how project leadership collectively integrate to contribute to achieving business goals.
• Provide evaluative judgment based on analysis of factual information.
• Have the ability to operate with a limited level of direct supervision.

• Can exercise independence of judgement and autonomy.

Qualifications:

• 5-8 years of experience
• Have subject matter expert in one (or more) specific skill sets, business areas or products
• Proven record of working on projects within team environment
• Proactive problem solving experience
• Applications will vary by product and business area

Education:

• Bachelor’s/University degree or equivalent experience

Anticipated Posting Close Date:

Job Background/context:

The role will be based in Brussels, Belgium.

Key Responsibilities:

Prerequisite for successful candidate is to speak fluent Dutch and French plus a good command of English. This is needed to manage the relationships with Belgian authorities. In this role the candidate will work with various disciplines of Finance. The candidate will be supported by Country CFO, senior controllers and subject matter experts from the wider Citi Finance network.

• Financial Management – the role will oversee the accounting for Local/US GAAP to ensure the accuracy of month-end closing which covering all business lines in Belgium. The focus is not only on profit and loss accounts but managing balance sheet as well.
• Local Regulatory Reporting & Tax – Ensuring timely and accurate local regulatory reporting is one of the most critical responsibilities. In this role the candidate will work with Regulatory Reporting production team to perform oversight controls over reporting. Staying updated on the latest developments in reporting and accounting is essential. With regarding to Tax reporting, the role entails assisting our tax advisory firm with local tax filing such as VAT, Withholding tax and Corporate Income Tax.
• Controls and Governance – Everything we do, we follow robust controls environment. In this role the candidate will perform internal controls checks on a frequent basis to ensure the compliance with Citi policy and directives. Active participation in internal controls training sessions and staying informed on the latest Citi policies are crucial for achieving this target. The candidate will also support both internal and external audit work.
• Legal entity management – Finance thrives on a stable and well-structured enterprise management framework. The candidate will manage vendor relationships, conduct business continuity testing, handle procurement and record management tasks.
• Driving Digital & Project Management – In this role the candidate will play an active role in various initiatives and projects leveraging strong organizational skills to deliver excellence. We pursue working smarter not harder while adhering to Citi’s policies and directives.

Development Value:

• Be a member of top tier Finance function in one of the world’s leading banks and business partner to country management teams gaining experience working with high performing business professionals, subject matter experts within different disciplines in finance and banking and doing it within global organization.
• As Finance specialist you will gain broad exposure to diverse business activities, acquiring hands-on experience while developing strong theoretical and technical knowledge in areas such as bank products, accounting, taxation, and reporting.
• Within a global organization the candidate gets to interact daily with finance specialists around the world. High-performing and ambitious candidates may have chance to apply internally for other roles at other Citi locations globally given all necessary criteria are met.

Knowledge/Experience:

• 3+ years of experience in Financial Controlling
• Strong understanding of accounting principles Belgian/US GAAP
• Regulatory Reporting (European an advantage)
• Knowledge of banking products is advantage
• Experience working with offshored teams and outsourced activities
• People management experience is an advantage
• Fluent Dutch and French is prerequisite to be successful in the role
• Strong time management and prioritization skills
• High degree of accuracy and attention to detail
• Excellent analytical skills
• Team player and good interactive communication skills
• Experience in project management, process enhancement with the ability to develop innovative, yet pragmatic solutions is beneficial
• Ability to adapt to new technologies quickly
• Strong skills with Microsoft Office applications
• Minimum Bachelors’ degree (master’s degree is preferred)
• Certification from Accounting is an advantage
• International Working experience is an advantage
• Experience in Finance/ Audit function is an advantage
• An energetic and highly motivated self-starter with an assertive character
• A hands-on approach to contribute within a dynamic team environment of professionals
• Strong interpersonal and management skills
• Displays clear accountability and take ownership of tasks and responsibilities

Time Type:

The Senior Executive Assistant provides support to the Head of Reputation Risk and other Managing Directors within the CBNA organization. This role requires management of a highly complex and constantly changing calendar, handling correspondence and appointments, arranging conferences, conference calls/meetings and printing of relevant materials ahead of the scheduled meetings, making travel arrangements, timely filing of expenses and providing other administrative tasks where necessary. The successful candidate will have strong organizational skills, attention to detail, be resilient and resourceful in a fast-paced environment to manage and maintain rapid changes and priorities. The role will also include support for the events that occur within the Tampa site for Risk, as the Head of Reputation Risk is also the Tampa Risk Site lead. Finally, for the first 6 in the role, while we will maintain a hybrid approach, the successful candidate must have the flexibility to come into the office on various days of the week.

Responsibilities:

• Coordinate and book global travel arrangements including flights, hotels and transportation service to include coordinating on any necessary Visa requirements
• Submit expenses in a timely manner, reconciling against corporate card statements
• Manage logistics for global/regional/local visitors
• Active involvement in preparing the broader Risk team events for the Tampa site
• Facilitate the onboarding process and infrastructure training for new hires and provide Citi administrative instructions
• Coordinate planning, logistics and preparation of relevant materials for Townhall meetings, conferences, and other communication forums, such as the agenda and taking meeting minutes
• Invoice management, such as P2P
• General office management of the site including stationery orders, distribution list management, online meeting room booking system and managing IT tickets
• Assist with weekly reporting to Senior Management
• Calendar and email management at Managing Director level
• General Admin and Ad Hoc duties assigned by the senior manager
• Call tree list maintenance and other Continuity of Business requirements, such as preparing holiday coverage schedules

Qualifications:

• Previous office administration experience within a large and complex organization
• 5+ yrs experience as an Executive Assistant
• Strong organizational skills and a proactive approach

Anticipated Posting Close Date:

The Senior Executive Assistant will support Leaders in USPB Analytics by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.Responsibilities:

• Directly supports 3 C16 level managers and generally supports an entire department
• Manages day to day calendars of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• 6-10 years of experience of executive administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

Anticipated Posting Close Date: