Citi Group Senior Executive Assistant - A05 TAMPA Hybrid 

United States, Florida, Tampa 

204371551

The Senior Executive Assistant provides support to the Head of Reputation Risk and other Managing Directors within the CBNA organization. This role requires management of a highly complex and constantly changing calendar, handling correspondence and appointments, arranging conferences, conference calls/meetings and printing of relevant materials ahead of the scheduled meetings, making travel arrangements, timely filing of expenses and providing other administrative tasks where necessary. The successful candidate will have strong organizational skills, attention to detail, be resilient and resourceful in a fast-paced environment to manage and maintain rapid changes and priorities. The role will also include support for the events that occur within the Tampa site for Risk, as the Head of Reputation Risk is also the Tampa Risk Site lead. Finally, for the first 6 in the role, while we will maintain a hybrid approach, the successful candidate must have the flexibility to come into the office on various days of the week.

Responsibilities:

• Coordinate and book global travel arrangements including flights, hotels and transportation service to include coordinating on any necessary Visa requirements
• Submit expenses in a timely manner, reconciling against corporate card statements
• Manage logistics for global/regional/local visitors
• Active involvement in preparing the broader Risk team events for the Tampa site
• Facilitate the onboarding process and infrastructure training for new hires and provide Citi administrative instructions
• Coordinate planning, logistics and preparation of relevant materials for Townhall meetings, conferences, and other communication forums, such as the agenda and taking meeting minutes
• Invoice management, such as P2P
• General office management of the site including stationery orders, distribution list management, online meeting room booking system and managing IT tickets
• Assist with weekly reporting to Senior Management
• Calendar and email management at Managing Director level
• General Admin and Ad Hoc duties assigned by the senior manager
• Call tree list maintenance and other Continuity of Business requirements, such as preparing holiday coverage schedules

Qualifications:

• Previous office administration experience within a large and complex organization
• 5+ yrs experience as an Executive Assistant
• Strong organizational skills and a proactive approach

Anticipated Posting Close Date: