Administrative Assistant jobs at Buildots in Israel, Tel Aviv-yafo

Responsibilities:

• Schedule Management : Own and coordinate complex calendars, schedule meetings, and ensure executives are fully prepared for all engagements.
• Communication : Act as a liaison between the executives and internal/external stakeholders, ensuring clear and prompt communication.
• Project Management : Drive and manage specific projects on behalf of the executives, ensuring deadlines are met and objectives are achieved.
• Travel Coordination : Handle all aspects of executive travel, including flights, accommodations, agendas, and logistical support.
• Event Planning : Support the organization and execution of management level events, including logistics, guest lists, and vendor management.
• Confidentiality : Maintain the highest level of confidentiality on all business matters.

Qualifications:

• Bachelor's degree or equivalent experience.
• 2+ years of experience as an Executive Assistant supporting C-level executives, ideally in a tech or startup environment.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle complex and fast-paced situations with precision and a calm demeanor.
• Proactive and assertive, with the confidence to push initiatives forward when needed.
• Strong judgment and emotional intelligence; knows when to push and when to step back.
• Proficiency in Microsoft Office, G Suite, and other management software.
• Flexibility in work schedule.

Why Buildots?

• Be part of a pioneering team working at the intersection of construction and cutting-edge technology.
• Work in an environment that values innovation, transparency, and a drive for excellence.
• Engage in a role that offers diversity, challenges, and opportunities for personal and professional growth.
• Contribute to a vision that’s transforming the construction industry on a global scale.

If you don’t meet every single requirement, we still encourage you to apply. Your unique experiences, skills, and passion may be exactly what we’re looking for.