Senior Sourcing Specialist - jobs at Boston Scientific in Poland, Warsaw

About the role:

This position is responsible for the strategic planning and execution of PI Vascular Medical Affairs and Professional Education meetings.

Your responsibilities will include:

• Manage program logistics including sleeping rooms, flights, food and beverage, ground transportation, meeting room set-up, budgets, attendee management, communications, and onsite materials.

• Build and manage event registration processes using Cvent, ensuring accurate data management, providing attendee support, generating reports, and collaborating with cross-functional teams for seamless event execution.
• Manage surveys and evaluate feedback from the training programs and working closely with the Program Mangers to make changes to our current programs to ensure use of both best practice and new innovative education methods.

• Ensures consistency and collaboration for meetings while following established guidelines, processes, and tools.
• Defines, tracks, and maintains budgets while ensuring cost-saving measures and spending are within allocated amounts.
• Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
• Partners with and manages vendors to ensure objectives are being met.
• Runs reports and presents data metrics to leadership for all Medical Affairs & Ed as requested.
• Planning and coordinating other projects that contribute to the accomplishment of the clinical education goals and objectives
• Communicates proactively to stakeholders across all levels of the organization.
• Educates cross-functional teams, provides direction, and establishes solutions where appropriate.
• Ensures all company policies and compliance practices are being followed.

Required qualifications:

• Bachelor’s degree or equivalent
• A minimum of 5 years of related experience in event/meeting planning
• Proven history of working on international HCP programs and outside of the US compliance policies.
• Candidate must have appetite for innovation and continuous learning.
• Ability to develop and maintain relationships with physician customers and sales teams.
• Works independently on complex meetings
• Must be a strong communicator and collaborator
• Ability to develop new processes and adjust practices to meet business needs.

• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress

• Strong project management and organization skills; detail-oriented
• Proficient in the use of Microsoft Office Suite, Cvent and SalesForce.com
• Domestic travel required up to 20%
• Ability to lift 20lbs

• Ability to work extended hours/weekend hours, as needed

Preferred qualifications:

• Experience in the medical device industry

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

About the Role

You will collaborate with internal teams, external advisors, and tax authorities, gaining hands-on experience with VAT reporting processes in an international and dynamic environment.

Key Responsibilities

• Prepare and review VAT returns, Intrastat reports, EC Sales Lists, and other indirect tax filings.
• Support VAT reconciliations, refund claims, and audits.
• Monitor regulatory changes and help improve compliance processes.
• Assist in automation and standardization of VAT reporting (SAP DRC & ERP systems).
• Act as a contact point for finance, AP/AR teams, and external advisors.
• Contribute to creating documentation, SOPs, and training for the new Centre of Excellence.

Qualifications

• Bachelor’s or Master’s degree in Taxation, Accounting, Finance, or related field.
• Minimum 3 years of VAT compliance experience (multinational/shared service environment preferred).
• Knowledge of European VAT regulations.
• Experience with ERP systems (SAP, Oracle, etc.); SAP DRC is a plus.
• Strong analytical skills, attention to detail, and ability to work under deadlines.
• Good communication skills and fluency in English (Polish or another European language is a plus).

What We Offer

• Hybrid work model with flexibility.
• Work in a truly international and innovative environment.
• Professional development, mentoring, and career growth opportunities.
• Access to advanced tools and systems.
• Attractive benefits package, including:
• Private healthcare (Lux Med VIP)
• Multisport / Culture card
• Lunch card
• Life insurance
• Language courses
• Employee Assistance Program
• Employee Stock Purchase Plan (ESPP)
• Internal events & charity initiatives

Poland-Warsaw; Germany-Düsseldorf

Your Responsibilities will include:

• Identifying future hiring needs and developing job descriptions and specifications
• Leading strategy meeting with the hiring manager to understand the requirements of the role and advise on recruitment strategy
• Conducting interviews by evaluating employment factors such as job experience, education, training, skills, knowledge, abilities, and other data relevant to the selection process
• Creating and executing a strategy that leads to increased candidate flow and pipelining and optimizes a diversity of candidate sources
• Coaching Hiring Managers and coordinating selection process to ensure optimal selection of candidates for available positions
• Engaging resources to maximize the strategic role of the Staffing function and eliminating non-value-added work. Focusing on continuous improvement and making suggestions to improve the staffing process, policies, and strategy
• Preparing, extending and negotiating competitive job offers
• Implementing organizational recruiting strategies to attract and find outstanding qualified candidates whilst putting an emphasis on our employer branding with the local and European HR team as well as the Global Talent acquisition team.
• Identifying potential candidates through the use of intricate Boolean searches, user groups, professional and social networking, candidate referrals, networking, web sourcing, and the internal CRM.
• Build a strong talent pool of candidates for hard-to-fill roles.

What are we looking for in you?

• Between 3 and 5 years of good client-facing recruitment experience, could be both in-house or in agencies.
• Experience recruiting in the LifeScience industry (Medical Devices and/or Pharmaceuticals) would be a plus.
• Experience in Recruitment Agencies would be a strong plus.
• Native or bilingual German level and high English level. Any additional European language would be a plus.
• Based in Düsseldorf or nearby, or willing to relocate.
• Strong project management and prioritization skills to support the business
• Familiarity in face-to-face and online interviewing, including competency-based interviews
• Proficiency in using LinkedIn Recruiter and other tools (i.e: social media) as well as proactive recruiting
• Strong attention to detail and ability to coordinate administrative tasks with the support of the TA coordinators
• Effective interpersonal and communication skills with a customer-service focus
• Some flexibility to travel when required
• Experience with SuccessFactors ATS would be a plus

We offer:

• Hybrid working mode
• Working in the international, innovative environment and highly innovative products
• Diverse culture with a focus on personal development and continuous improvement
• Well-designed & effective trainings plans
• Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
• Private health care in Lux Med (VIP package)
• Multisport card/Sport and Culture Card
• Lunch card
• Life insurance
• Languages courses
• Employee Assistance Program
• Employee Stock Purchase Plan – ESPP
• Internal events & charity actions

Your responsibilities:

• Order management – performing various transactions in SAP: order booking, price & availability checks, billing, etc.
• Logistics – monitoring the complete delivery process (e.g. Distribution Center and/or carrier) and arranging special deliveries upon request.
• Returns management and device upgrades.
• Handling service complaints from customers and/or sales representatives.
• Daily use of the CRM tool (Salesforce) to register all incoming e-mails/phone calls from customers and sales reps.
• Performing various analyses and maintaining customer databases.
• Acting effectively to resolve different issues in cooperation with the supervisor/coordinator and other team members, when required.

Our requirements:

• Languages: fluent German, English, and Polish.
• Higher education and strong analytical skills (Excel).
• Standard computer skills (including MS Office).
• IT literate and a fast learner.
• Experience in customer service in the medical industry; SAP and Salesforce skills will be an asset.
• Ability to work under pressure.
• Enjoys working both independently and in a team.
• Flexible and open-minded.

What we offer:

• A hybrid work model with flexibility.
• Work in an international, dynamic, and innovative environment.
• Access to cutting-edge tools and professional development programs.
• Career growth opportunities with mentoring, coaching, and global exposure.
• A comprehensive benefits package, including:
• Private healthcare (Lux Med VIP)
• Multisport card / Culture card
• Lunch card
• Life insurance
• Language courses
• Employee Assistance Program
• Employee Stock Purchase Plan (ESPP)
• Internal events & charity initiatives

Your Responsibilities May Include:

• Partner with senior level fixed asset accountant and/or fixed asset subject matter expert to manage multiple projects from small to large scope. The scope of projects can and will vary.

• Partner with Fixed Asset Service Delivery and Intelligent Automation teams to drive global end to end process optimization.

• Takes an active interest in seeking opportunities for continuous improvement and standardizing processes across multiple legal entities.

• Analyze end to end business processes to build a deep understanding of workflows and dependencies.

• Collaborates with several groups within BSC, including local sites, to ensure all perspectives are taken into consideration when implementing changes and improvements.
• Act as a change steward by encouraging and adopting new ways of looking at problems, processes, and solutions.
• Ensure project compliance with internal policies, governance standards, and reporting requirements.

• To perform any other duties and responsibilities as assigned.

What We’re Looking For:

• Bachelor’s degree in accounting.

• English Level: C1.
• 3+ years of relevant experience.
• Experience in Fixed Asset Accounting a plus.
• Experience in Process Improvement / Lean Methodology a plus.
• SAP and S4 Experience a plus.
• Strong Excel, Word, Outlook, and PowerPoint skills required.
• Excellent attention to detail, data accuracy, and organization skills.
• Strong analytical, problem-solving, and communication skills.
• Open to working across global time zones.
• Ability to work independently and in a team setting.

We offer:

• Hybrid work model with flexibility.
• Work in an international, dynamic, and innovative environment.
• Access to cutting-edge tools and professional development programs.
• Career growth opportunities with mentoring, coaching, and global exposure.
• Comprehensive benefits package, including:
• Private healthcare (Lux Med VIP)
• Multisport card / Culture card
• Lunch card
• Life insurance
• Language courses
• Employee Assistance Program
• Employee Stock Purchase Plan (ESPP)
• Internal events & charity initiatives