Job Summary (Primary function)
Reports to Assoc. Vice President, Contracts and Governance; regarding the Contract Lifecycle Management (CLM) system. This position is responsible for projects that help drive efficiency and improve Legal department processes. May work with internal and external clients. Ensures that goals are accomplished and in line with objectives and against timelines. Helps to monitor activities of IT ensuring quality and integrity in relation to CLM. Comfortable making decisions, as appropriate, and knows when to escalate. Willingness to grow and take on additional responsibilities as it relates to Legal technologies or systems.
Essential Functions of the Job (Key responsibilities)
·Governance and Maintenance of all Templates and Clause Library configured into CLM
·Govern and maintain contract templates
·Collaborate with Legal Counsel and other relevant functional area stakeholders, as it relates to contract terms and templates
·Identify opportunities for and/or establish, vet and document fallback language and options with guidance/drafting notes
·Build and maintain clause library based on risks, standards, and fallbacks developed
·Establishment and Maintenance of a Document Repository
Identify, implement and maintain a document repository by working with Legal and IT
Governance for 3rd Party Risk Accountability & Engagement Pre-contract and Contracting Playbook(s)
Assist with development of and, ongoing management and governance of pre-contracting and contracting processes.
Facilitate and organize meetings among global stakeholders.
Assist in the development, maintenance, delivery and implementation of training related to pre-contracting and CLM processes and systems along with IT, Global Strategic Sourcing, and other relevant stakeholders.
·Contract Resource Center of Excellence
Build and/or provide guidance to contract negotiators located in Legal, Global Strategic Sourcing, and certain functional areas including but not limited to Development Operations and US Medical Affairs.
·Records Retention
Work with Legal and Compliance to help refine, develop, document, govern, maintain and implement records retention schedule, in relation to CLM
·Relationships
·CLM Maintenance
Assist with contract system configuration by working with IT and consultants as applicable; learn and develop CLM configuration skills
Perform testing in CLM, as may be required
Drive or assist with communications related to system changes or updates
Manage day-to-day overall database administration
·Training
For all assigned duties, assist with the development and delivery of training materials for staff globally
Qualifications (Minimal acceptable level of education, work experience, and competency)
·Bachelor’s degree or equivalent relevant experience
·Significant relevant experience (typically 8-10+ years), or equivalent combination of education and experience
·Legal background, J.D. or Paralegal Certification preferred, or equivalent relevant experience
·Experience in the pharmaceutical industry or a related field preferred
·Knowledge of, or willingness to learn, SOX requirements, controls, and processes
·Familiarity with DocuSign, or willingness to learn
·Familiarity with Conga (Salesforce platform) helpful but not required
·Familiarity with Agiloft CLM and AI functionality helpful but not required
·Familiarity with ZIPHq helpful but not required
·Ability to draft legal language
·Ability to navigate CLMs or other Compliance/Operational Technologies
·Demonstrate interpersonal, communication and organizational skills
·Ability to effectively communicate and comfortable working across functional areas and with a wide range of audiences, including from individual contributor and executives
·Ability to take direction and work independently
·Ability to design or test new processes, capabilities, and technologies
·Ability to suggest ideas and present; ability to analyze and document current processes and establish new processes
·Ability to design or test new processes, capabilities, and technologies
·Self-motivated, able to work collaboratively, organized, and detail-oriented
·Demonstrates dependable time management skills and ability to make decisions
·Positive and constructive attitude
·Ability to manage multiple projects and tasks
·Ability to adapt to new challenges and changes in direction
·Ability to learn, follow and help further define or establish processes
·Ability to work with a variety of variables
·Ability to interpret a variety of instructions furnished in written, oral, hands-on, or diagram form
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
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