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Wells Fargo Senior Administrative Assistant United States, North Carolina, Charlotte 910335660
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In this role you will:
– Calendarmanagement/resolutionof conflicts. Scheduling meetings, including video and audio conference calls.
Communication– Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.
Continuing Legal Education– Enroll Legal employees in specifically requested courses, arrange travel, process associated expenses, and file/send completion records.
Document Preparation– Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize eDocs as the document management system of record to create/maintain business value documents.
Excel– Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.
Expenses– Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.
Intake/Routing– Manage intake and routing of special processes or requests including those received via shared email boxes or SharePoint sites.
Mail– Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail.
Maintain and updateSharePointsites.
Manager Proxy– Act as proxy for managers on corporate systems where proxies are allowed.
Meeting Logistics– Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
Office Supplies– Place orders for supplies, business cards, and maintain supply rooms.
Presentation Materials– Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
Records Management– Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure.
Research– May assist with legal research on the Internet or Westlaw with attorney or paralegal guidance.
Travel– Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
Visitor Logistics– Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.
Required Qualifications:
4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
Experience supporting Legal, Human Resources or Employment professionals
Ability to follow policies, procedures, and regulations
Ability to handle confidential material in a professional manner
Ability to read and interpret legal documents
Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error.
High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
Ability to provide strong customer service while actively listening and responding in an appropriate manner
Ability to work effectively, as well as independently, in a team environment
Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team
Excellent technical skills
Excellent verbal, written, and interpersonal communication skills
Job Expectations:
Position will require onsite presence
Relocation assistance is not available for this position
This position is not eligible for Visa sponsorship
Posting Location:
401 South Tryon Street, Charlotte, NC 28202
Wells Fargo Recruitment and Hiring Requirements:
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
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