Goldman Sachs Controllers - Administrative Assistants Hyderabad 

India, Telangana, Hyderabad 

910166128

Calendar & Administrative Management -
- Extensive Calendar Management; Includes keeping a vigilance on Internal , External & Global meetings with Senior MD’s & Partners as per the required Time zones.
-Help the controllers management in weekly review of sanity check and policy adherence of expenses, Tech accesses filed by others for their approval.-Review vendor payments for the Controllers management approval on Ariba/I2P systems.-Maintain and update Org chart at appropriate levels periodically.-Collate and circulate periodic updates for the management, as necessary from time to time
-Provide any adhoc reports as requested by the MD/Sr VP
-File weekly time entry on behalf of the MD/Sr VP
-Ensure sufficient stationary supplies are in place at all times.
- Handle every piece of GS specific information with utmost confidentiality and ensure timely shredding of documents post use. Administrative support on couriering, copying, scan..etc- Booking conference rooms & VC with the help of Online booking tool for regional and global meetings.
- Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the controllers management as required.
- Help file yearly reimbursements and medical expenses as and when required.
- Arrange internal/external events such as 10 years’ service anniversaries, VP Onsite sessions, Bdays, Farewells, Team celebrations. etc by booking venue, arranging Dinner/Lunch boxes, visiting the sites, conduct negotiations, Menu and venue setup finalizations, organizing corporate gifts...etc• Expense Management -
- Filing expense report on Concur application and ensure the MD’s expense claims are submitted and expensed out on time.
- Keeping a tab on Amex reconciliations if any and filing/retaining a record of the same for future audits
• Visitor Management -
- Drafting and finalizing the agenda for Senior MD’s and Partner visits.
- Update senior visitor details on the online Firm Log.
- Arrange for Invite letter, Office setup, Building access, Escorting, Food and car arrangements for the visitor.
- Book meeting rooms and arrange for Lunch & Dinner networking sessions.• Controllers- Team Support -
- Maintenance of Role management system and ensure employees have the required access to the applications for their daily tasks.
- Help file expenses on expense management portal and provide guidance on claim policies.- Event management for the team.
- Provide HR support for on boarding New Hires and ensure NEP system/building accesses are in place. Update leave of absence, transfers, Time tracker on Artimes.