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As an Executive Assistant of our Federal & State in the Office of Public Policy team, you’ll be an integral part of our business enablement functions that keep our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels.In this role, you will develop broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices. You will work independently, and carry out special assignments, with minimal supervision. You may also help facilitate and coordinate projects and other deliverables directly or through others.In this role, you will develop broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices. You will work independently, and carry out special assignments, with minimal supervision. You may also help facilitate and coordinate projects and other deliverables directly or through others.
You’ll provide administrative support to a variety of executives within the Office of Public Policy. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll be part of a high-performing, diverse and inclusive team sharing best practices.
Your key responsibilities
Managing the schedules of the Principal and Director, including scheduling meetings and calls often in multiple time zones, interacting with meeting participants and their assignees to facilitate engagement and identify prep material, and sending out agendas and other materials in advance of meetings and calls.
Planning and managing complex meeting and travel arrangements for the EY US Political and Legislative Leader and the Director of State Relations. This will involve gaining an in-depth knowledge of the firm's meeting, travel and expense policies and tools.
Seamlessly coordinating logistics (meeting space, transportation, catering) for select on-site meetings.
Managing state consultants contracts process via the BRIDGE tool.
Processing invoices for sponsorships, subscription renewals, expense reimbursements, and membership dues.
Tracking data and collaborating with EY Political Compliance for purposes of regular reporting obligations.
Skillfully using EY standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to final copy.
Managing or coordinating small projects, providing cost-effective approaches.
Prioritizing work by considering its risk, importance, urgency, and potential business, organizational, or client implications. Notifying appropriate individuals when issues around confidentiality, risk, or quality arise.
Facilitate the annual budget process for State Relations.
Gaining advanced skills with the firm's core technology, and applications.
Skills and attributes for success
Attention to details and self-assurance of quality of work performed.
Effectively manage conflicting priorities, organize workflow and team with colleagues to accomplish tasks and balance workloads.
Gain, develop and demonstrate solid working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures.
Receive limited supervision; more often work independently.
Excellent written and verbal communication skills.
Excellent interpersonal and collaboration skills and ability to interface with personnel at all levels, internally and externally.
Strong attention to detail, with a commitment to high quality work.
Aptitude for learning quickly, multi-tasking, and working occasionally under tight deadlines.
Highly skilled at working with financial management associates, schedulers, and other internal resources.
Ability to collaborate on finance, scheduling, or other operational support matters and related tools/reports.
Demonstrate initiative and focus on customer service.
Competent at resolving complex problems, with strong analytical skills, and proficiency in research techniques.
To qualify for the role, you must have
Associate degree in related discipline or equivalent work experience
Minimum of three years of related work experience as an Executive or Administrative Assistant supporting multiple key stakeholders within a large corporate environment
Ability to work in the Washington DC office multiple days a week
Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
Ideally, you’ll also have
Familiarity with Capitol Hill and regulatory agencies work is a plus.
Proficiency in automated calendar management tools (e.g., Outlook) and various IOS and Android mobile devices
Proficiency in MS SharePoint
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