Job Responsibilities:
- Manage diaries proactively, including meetings and conference calls.
- Coordinate travel and entertainment bookings, ensuring compliance with policies.
- Handle client interactions and coordinate departmental scheduling.
- Collaborate with support groups and business management for seamless operations.
- Utilize internal systems for data entry, reporting, and information collation.
- Oversee distribution lists, technology usage, and administrative tasks.
- Understand group priorities and business expectations.
- Partner with assistants across lines of business for coverage.
- Engage in projects and training opportunities.
Required Qualifications, Capabilities, and Skills:
- Professional client handling and relationship building.
- Competency in diary management with good judgment.
- Strong communication skills, both written and verbal.
- Experience in arranging travel and creating accurate itineraries.
- Proactive and ownership-driven approach.
- High technical capabilities.
- Awareness of expense systems and cost control.
- Polished and professional demeanor.
- Flexibility and receptiveness to change.
- Attention to detail and high-quality results.
- Understanding of Investment Bank culture and key personnel.
Preferred Qualifications, Capabilities, and Skills:
- Ability to act as a role model to peers.
- Familiarity with firmwide policies and adherence.
- Solution-oriented team player.
- Positive and common-sense approach.
- Ability to work under pressure and partner across hierarchies.
- Strong awareness of political landscape within the organization.
- Willingness to escalate concerns or issues when necessary.