Boston Scientific Business Support Administrator 1-year contract 

Malaysia, Penang 

817555153

Key Responsibilities:

• Internal Request Forms (IRF) management for Institute for Advance Science (IAS) courses and events. Keep close relations and communication with key stakeholders of the IRF process.
• Support Healthcare Providers (HCP) training, internal meetings, and employee training held in IAS. Organization and logistic arrangement.
• May assist Business for divisional trainings & meetings held in the IAS, in collaboration and synergy with Country Business Administrators.
• Purchase Orders & invoice handling. Vendor management.
• Daily Go-to person for the IAS, takes care of the planning of the IAS usage: day-to-day activities, organizing potential tours of the Global Manufacturing facility/distribution center, meeting room calendar management, seminar room preparation, catering, order/maintain supplies, training material, equipment, simulators, and relative software. In general, all resources are required to ensure effective service during customer events, including last-minute logistical requests.
• Responsible for IAS files, surveys, data tracking, and consolidation. IAS reporting (activities and spending). Spend and budget tracking support.
• IAS Internal & External audit support.
• Reference contact person for IAS, Boston Scientific in-country & international employees and customers. Involve obtaining/providing information, and answering queries related to established policies and procedures. Direct people to the appropriate resources.
• As part of a team, provide support and collaborate with BS members when needed.
• Awareness and compliance with applicable standard operating procedures to meet, comply, and champion all quality, regulatory and compliance commitments of Boston Scientific.
• Confidentially manages work, ensuring information is shared with internal & external individuals appropriately.
• All roles within the Business Support team will follow the hybrid scheme as part of the Connected Workplace policy.