: Legal Support Specialist
Division:Legal
Officer Title:Non - Officer
C-Grade:C11
: Citigroup Global Markets Europe AG (“CGME”)
Job Purpose:
TheLegal Supportwill be vital in ensuring the smooth running of the day-to-day operations of the Company Secretarial (CoSec) team. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level. In this role you will support Citi’s broker dealer Citigroup Global Markets Europe AG (CGME) - regulated by the European Central Bank, Bundesbank and BaFin - and Citibank N.A., New York, Filiale Frankfurt. The entities are subject to heightened governance standards.
This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.
Key Responsibilities:
CoSec team day-to-day Operations:
- New team member onboarding support and ongoing systems support, liaising with IT and other teams as necessary
- Managing of team calendars and mailboxes
- Meeting room bookings where required
- Courier and documentation requests where required
Board Governance support:
- Logistical support for Boards e.g. meeting room bookings, catering bookings, access pass arrangements for guests, car parking arrangements.
- Potential for on-site attendance at meetings e.g. managing presenters and on-site logistical contacts.
- Process Board meeting steps (before/at/after Board meetings).
- Updating the Board forward planner.
- Sending outlook invites to Board meeting attendees and ‘papers due’ reminder to presenters.
- Updating meeting action lists and follow-up on action points.
- Assisting with additional Board meeting requirements i.e. off-site Board visits, Board dinners, etc.
- Director support for Non-Executive Directors (on behalf of CoSec team) i.e. requesting diary availability, liaising with Non-Executive Directors and Executives to arrange 1:1 or small meetings outside of formal Board meetings.
And other responsibilities as required.
A typical day in the role will involve assisting in the organisation of Board and Committee meetings including agenda setting, meeting pack preparation and logistics support.
Development Value:
- Develop effective line management relationships to ensure strong understanding of the business
- Develop and maintain relationships with key business contacts
- Work collaboratively on assignments with Internal Audit teams in the Citi matrix
Experience/Knowledge:
- Suitable relevant industry experience, preferably with some experience working in an in-house legal role within financial services
- Previous Experience in Financial Services, Legal Entity Governance
- Ability to manage complex documentation with organization and detail
- Fostering a positive environment through open communication and a willingness to get assigned tasks complete.
- Excellent verbal and written communication skills.
- Excellent interpersonal and communication skills.
- The ability to work under pressure and to deadlines.
- To be able to establish rapport with other businesses, particularly in respect to matters associated with Board and Committee meetings.
Skills:
- Fluent in English and German
- Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management
- Ability to meet tight deadlines, excellent organisational skills.
- Interacts with senior leaders, internal and external peers to gather information and works closely with the team’s management to determine legal solutions
Competencies:
- Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook
- In-depth knowledge of legal customs and practices
Qualifications:
- Knowledge and understanding of the financial services industry
Legal Professionals
Time Type:
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