Taboola Office Coordinator London 

United Kingdom, England, London 

778780393

What skills and qualifications do I need?

For this role it is essential that you have:

• 1-3 years of experience as an office coordinator, ideally in a tech environment. Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
• Hands-on mentality, belief that no task is too big or too small
• Strong prioritization skills and ability to manage a wide variety of requests
• Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset
• Ability to be resourceful and proactive in dealing with issues that may arise
• Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy hours, anniversaries etc)
• Knowledge of Google Workspace and Adobe Photoshop is desirable
• Travel booking experience
• Confidence and ability to sourcing new vendors and being cost effective
• Can comfortably lift 15-20 lb items for office maintenance purposes

What will I be doing on a day-to-day basis?

• Be the “face” of Taboola, sitting in the reception while being a welcoming point of contact for employees, clients, and visitors on a wide range of requests
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Update appointment calendars and schedule meetings/appointments
• Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and our fully-stocked kitchen
• Manage ad hoc projects and events, ranging from office lunches to annual parties

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