JPMorgan Executive Administrative Assistant Data & Analytics 

United States, New York, New York 

767762145

Job Responsibilities:

• Operating as the executive gatekeeper for the Managing Director by prioritizing schedules, screening incoming calls, answering questions from other employees in the office, or printing materials in advance of the next meeting
• Coordinating meetings across complex calendars; while calendar management is a constant, it will include everything from coordinating last-minute changes to scheduling quarterly off-sites with logistics such as conference rooms and catering
• Ensure the Managing Director is in the right place at the right time, whether it be arranging and maintaining itineraries for travel… or just gentle reminders that it’s time to leave for a meeting in another building
• Drafting communication materials that vary from organization announcements to All-Hands meeting presentations or team overviews
• Assisting with on-boarding our newest members of team by requesting equipment or system access and ensuring they have the resources they need to get up-to-speed quickly
• Establishing a process to remind the team about important dates such as work anniversaries or training deadlines
• Helping to carry the culture of the team by organizing a team lunch event, holiday Adopt-A-Family outing, or Employee Appreciate Week activities
• Jumping in to help a peer when their plates are full to assist with overflow tasks or special projects

Required qualifications, capabilities and skills:

• You will wear many hats that include chief-of-staff, troubleshooter, diplomat, and ambassador to your team
• Scheduling both domestic and international travel
• Highly adept at calendar management in a dynamic and fast-paced environment; you think scheduling meetings is not just a task to complete, but a means to help our leaders to make the most of their time
• Thrive at creating order from chaos, whether it’s a complex folder hierarchy in Outlook or just organizing your bookshelf by color; you excel at establishing structure, developing processes, and creating efficiencies for how you work
• Must be comfortable with technology, tools like the Microsoft Office suite, Concur, or Asana
• A self-starter with high confidence; you know when to take the initiative to move forward, when to check back for instructions, and possess an unrelenting energy to bring ideas to life with the motor to drive projects to completion
• Possess a keen intuition; you can anticipate issues and needs before they arise and to solve problems swiftly
• Maintain a poised attitude under pressure and can navigate frequently conflicting and changing priorities in a deadline-driven environment with grace and good humor

Preferred Qualifications, capabilities and skills:

• Certified in Project Management (CPM), Project Management Professional (PMP), or equivalent certificate would be helpful
• Prepare and analyze data to draw conclusions or about tech stacks and data domains that are needed by an analytics organization
• Hold a growth mindset; we welcome individuals whogeek out on new technologies, enroll in training to learn new applications or skills, and love to share what they are learning with the rest of the team