EY UKI CBS - Executive Assistant Dublin Month FTC 

Ireland 

736506593

You will be joining a team of Executive Assistants, where your experience in business communication will help you to build effective relationships with our most senior leaders/partners, with acore focus on building strong, diverse, and effective relationships with both internal and external stakeholders.

You’ll have autonomy to build these relationships and grow with us as an administrative professional working with like-minded individuals in a solution orientated, collaborative, and diverse environment.

Your key responsibilities would be to

• Act as an ambassador and first point of contact for allocated Partners
• Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
• Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
• Facilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available
• Collate and process expenses and invoices ensuring compliance with policy and approval process
• Prepare and submit timesheets
• Engage with Partner teams to understand business needs and priorities
• Provide administrative support to strategic internal projects where required
• Liaise with EAs within the wider team and the entire EY network

Additional responsibilities may require you to

• Ensure documentation is prepared in advance of meetings
• Manage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordingly
• Prepare and revise internal / client documents prior to circulation
• Maintain client databases and updating contacts in our CRM system

Skills and attributes for success

• A proven track record of supporting and working at senior executive level
• A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
• Ability to build relationships and work as part of a team, ensuring seamless service to the firm and clients
• Meticulous attention to detail
• Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
• Ability to balance multiple and competing demands and remain calm under pressure
• A solution-orientated approach to situations and a willingness to learn in a fast-paced, growing environment
• Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook

We offer a competitive remuneration package. Our comprehensive benefits package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs: covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions.

Plus, we offer:

• Support and coaching from some of the most engaging colleagues around.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

• Hybrid Working
• Pension/Discounted Health Insurance
• Web Doctor
• Purchase of Additional Annual Leave
• Free Gym Membership
• Travel Pass
• Maternity & Paternity Leave
• Bike to Work Scheme
• Referral Bonuses & Recognition Awards
• Tech MBA paid by EY

Career Progression

• When you join EY, you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are - success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.